Employment Specialist - 005128

University of South Alabama; Mobile (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of South Alabama's Human Resources department is seeking an Employment Specialist to support campus hiring and onboarding. In this full-time role on the Main Campus, you will coordinate postings, screen applicants, verify information by phone, and help departments navigate the recruitment process while ensuring policy compliance and accurate records in Banner HR/Payroll.

The position emphasizes collaboration with supervisors, background checks, and timely reporting to support

Qualifications

• Bachelor's degree in HR management or related field; equivalent education/experience may be considered.
• Experience with applicant tracking systems and onboarding processes.
• Strong communication and customer service skills.
• Ability to work full-time at the Main Campus in Mobile, AL.

Responsibilities

• Collaborate with hiring departments to ensure recruitment policies are followed.
• Identify qualified applicants and manage openings using an electronic tracking system.
• Verify information with applicants by phone and provide salary guidelines.
• Prepare reports and maintain employment records in Banner HR/Payroll.
• Assist with background checks and onboarding documentation.
• Support supervisors and employees with HR policies and benefits information.

Skills

Communication skills

Interpersonal skills

Organizational skills

Phone/email communication

Education

Bachelor's degree in HR management or related field

Tools

PeopleAdmin

Banner HR/Payroll

Applicant Tracking System (ATS)

Job description

Posting Details

Position Information

Position Number: 005128

Position Title: Employment Specialist - 005128

Division: Finance and Administration

Department: 174000 - Human Resources

Minimum Qualifications

Bachelor's degree in human resources management or a related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.

Job Description Summary

The University of South Alabama's Human Resources department is seeking to hire an Employment Specialist.

Essential Functions

• Partners with hiring departments to assist in the hiring process and to ensure applicable recruitment policies and procedures are followed.
• Assists in identifying qualified applicants.
• Tracks multiple job openings using an electronic applicant tracking system.
• Assists applicants and departments with applicant tracking system navigation.
• Verifies application information with applicants via telephone.
• Provides benefits and salary information to internal and external applicants, and communicates with applicants by telephone and email to explain recruitment guidelines and related personnel policies and procedures.
• Determines annual and hourly pay rates in accordance with salary administration policies and practices.
• Ensures timely and accurate completion of I-9 forms and on-boarding documents.
• Initiates background checks through the applicant tracking system and reviews completed backgrounds checks.
• Assists in determining if temporary agency employees are cleared to work at the University of South Alabama by reviewing provided background check and reviewing internal HR records.
• Initiates background checks for coaches, volunteers, and other categories that are not hired through PeopleAdmin.
• Conducts internal reference checks.
• Prepares statistical and ad hoc reports utilizing the electronic application system.
• Maintains and purges paper and electronic position files following records retention guidelines.
• Maintains employment information in Banner HR/Payroll system.
• Serves as a resource to supervisors and employees by providing general information regarding the Staff Handbook, policies and procedures, job posting and application process, and benefits, to include but not limited to, time off programs, health insurance, retirement, educational, life insurance, long-term disability, FML, etc.
• Assists with special projects and initiatives as assigned, to include on-line research, revising HR webpages, conducting/participating in surveys, making presentations, and preparing special reports utilizing Banner and/or Excel.
• Participates in career fairs.
• Serves on various committees as assigned.
• Regular and prompt attendance.
• Ability to work schedule as defined and additional hours as required.
• Related duties as required.

Posting Information

Number of Vacancies: 1

Position End Date (if temporary):

Job Open Date: 11/06/2026

Job Close Date:

Open Until Filled: Yes

Working Days: Monday - Friday

Working Hours: 8:00 a.m. - 5:00 p.m.

Job Location: Main Campus

Full-time or Part-Time: Full Time

Regular or Temporary: Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.