Employment Processing Associate

State of New York - Senate, NYS; City of Albany (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Paid time off

Sick time

Tuition reimbursement

Vision insurance

Job summary

The New York State Senate Personnel Office seeks a full-time Employment Processing Associate in Albany, NY. The role emphasizes excellent communication and meticulous handling of employment packets and records.

You will liaise with benefits, payroll, and retirement units to ensure accurate onboarding and ongoing personnel data. The ideal candidate will have two years of HR experience, an associate degree or higher, and a commitment to accuracy in a fast-paced government environment.

Qualifications

• Associate degree or higher required.
• Experience in a Personnel Office setting preferred.
• Excellent communication skills and strong attention to detail are essential.
• Ability to be a team player in a fast-paced office.

Responsibilities

• Compile employment packets for new and current employees each legislative session.
• Review forms for completeness and required documents per guidelines.
• Input information into a database and create employee paper files.
• Track outstanding benefit applications and send reminder letters.
• Coordinate with benefits, time and attendance, payroll, and other agencies as needed.
• Update employee records with new information.
• Research employee work history using various records when requested.
• Provide verbal and written employment verifications for current/former staff.

Skills

Excellent communication

Attention to detail

Team player

Education

Associate degree or higher

Job description

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $40000 to $50000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

City Albany

State NY

Duties Description The New York State Senate Personnel Office is seeking an individual with excellent communication skills and an extreme attention to detail to fill a full-time position as an Employment Processing Associate.

Duties and responsibilities include, but are not limited to:

• Compile employment packets for new and current employees each legislative session.
• Upon submission of employment packets, review employee’s forms for completeness and required documents for hiring according to Federal, State and Senate guidelines.
• Input information from these forms into a computer database and create a paper file for each employee.
• Track the return of any outstanding benefit applications and follow up with reminder letters.
• Act as a liaison between the benefits unit, time and attendance unit, payroll office, NYS Employees’ Retirement System and other state agencies to convey information
• Update employee records and files with new or changing information as received.
• Upon request, research employee’s work history through paper, computer, microfilm and microfiche records.
• Provide verbal and written employment verifications for current and former employees.
• In person /virtual personal appearances, meetings with all new employees to explain the Senate’s benefit package and time and attendance policy.

Minimum Qualifications

• An associate’s degree or higher
• Experience working in a Personnel Office setting
• Excellent communication skills
• A strong attention to detail
• Ability to be a team player.

The ideal candidate, in addition to excellent communication skills and attention to detail, will have two years of Human Resources experience and an associate’s degree.

This full-time Monday through Friday position is based in Albany, NY and is not a hybrid position.

Additional Comments Salary: $40,000 - $50,000 per year commensurate with experience and education.

This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.

The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Sick time
• Tuition reimbursement
• Vision insurance
• Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Telephone

Fax

Address

City Albany

State NY