Program Aide

State of New York - Public Employment Relations Board; City of Albany (NY); Hybrid; USD 53,000 - 67,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

Pension from NYSERS

Affordable Health Care options

Public Service Loan Forgiveness (PSLF)

Job summary

State of New York - Public Employment Relations Board is seeking a Program Aide in Albany. You will perform paraprofessional administrative duties under the Director of Finance, handling accounts receivables, travel assistance, budgeting support, purchasing, and document processing.

The role requires three years of clerical/keyboard/paraprofessional office experience. NY HELPS may apply; telecommuting is allowed; standard workweek Mon-Fri, 8:30 AM–4:30 PM, with annual salary from $53,478 to

Qualifications

• Three years of clerical, keyboarding, or paraprofessional work in an office environment.
• For NY HELPS, this title may be filled via a non-competitive appointment; candidates must meet minimum qualifications.

Responsibilities

• Process accounts receivables and enter payments into PERB’s database.
• Provide travel assistance to staff. Enter and track expense reports in SFS.
• Assist with and prepare documents for the annual budget request.
• Purchase general office supplies, equipment, and services; maintain purchasing records.

Skills

Clerical skills

Keyboarding

Paraprofessional experience

Job description

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Occupational Category Other Professional Careers

Salary Grade 13

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $53478 to $67176 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Empire State Plaza, Agency Building 2, Floor 20

City Albany

State NY

Duties Description Under the general direction of the Director of Finance, the Program Aide will perform a variety of paraprofessional administrative duties related to the Office of Administration. Duties include but are not limited to:

• Process accounts receivables and enter payments into PERB’s database.


• Provide travel assistance to staff. Enter and track expense reports in SFS.


• Assist with and prepare documents as needed for the annual budget request.


• Purchase general office supplies, equipment, and services. Maintain purchasing records and update order tracking spreadsheet.


• Reconcile credit card transactions.


• Update the agency order request form for frequently needed office supplies.


• Work with vendors to create new accounts, obtain quotes, and ensure all required documentation is provided.


• Review and organize incoming documents from shared Outlook mailbox.


• Assist with scheduling job interviews.


• Process new employee paperwork including I-9 forms; assist new staff with onboarding forms and applications.


• Assist staff with SLMS and LATS as needed.


• Set up & track probation reports for new staff; notify supervisors of due dates.


• Enroll staff in mandatory training classes in the Statewide Learning Management System (SLMS).


• Process HCM transactions, as needed.


• Act as backup for the Agency Security ID Card Representative to order, pick up and deliver ID badges. Attend system training and assist employees with building access issues.


• Act as backup for the submission of helpdesk tickets to onboard new staff. Ensure timely assignment of computer equipment, as well as the proper association with network files, distribution lists, share drives & accounts.


• Assist users with equipment, RSA token, applications, log in, Wi‑Fi connectivity, etc., as needed.


• As needed, submit offboarding helpdesk tickets and assist in emergency offboarding with ITS Legal Tech team. Ensure assigned IT equipment is returned.


• Liaise with ITS to assist with helpdesk tickets. Follow up on outstanding items as requested.


• Process incoming and outgoing mail as needed.


• Other duties as assigned.

Minimum Qualifications NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment. COMPETITIVE QUALIFICATIONS: You must be reachable on the current eligible list or eligible for transfer. 70.1 TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Additional Comments PERB offers a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off


• Public Service Loan Forgiveness (PSLF)


• Pension from New York State Employees’ Retirement System


• Shift & Geographic pay differentials


• Affordable Health Care options


• Family dental and vision benefits at no additional cost


• NYS Deferred Compensation plan


• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds


• And many more...

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone [phone] or email [e-mail] to make a request.

The Public Employment Relations Board does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Telephone [phone]

Fax

Email Address [e-mail]

Address

Street Empire State Plaza, Agency Building 2, Floor 20

City Albany

State NY