Project Coordinator

Paycom; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

William R. Nash in Florida is seeking a Project Coordinator to schedule appointments, provide information, and relieve project management of clerical work. The role relies on experience and judgment to plan and accomplish goals in a varied field.

Reporting to the VP of Operations, you will handle document control, submittals, permits, coordination with GCs and clients, inspections, billing, and maintenance manuals. The position emphasizes confidentiality, safety, and professional growth.

Qualifications

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, Excel, Bluebeam, and Pro Core.
• Knowledge and ability to coordinate with vendors.
• Excellent organizational skills and attention to detail.
• Self-starter with the ability to work independently or within a team environment.

Responsibilities

• Set up, obtain, and maintain all project documents.
• Manage submittal process; request and track insurance, notices, bonds.
• Coordinate with owners, GC offices, and clients to resolve issues as directed.
• Schedule inspections with building departments.
• Prepare Schedule of Values and perform AIA billing for GC work.
• Prepare partials and finals for WRN, subs, and vendors.
• Provide admin support to departments/offices; handle confidential tasks.
• Contribute to process improvements and safety compliance.

Skills

Communication skills

MS Office proficiency

Vendor coordination

Organizational skills

Independent / team work

Tools

Microsoft Office

Excel

Bluebeam

Pro Core

Job description

Job Details: Job Location: Florida Office Employee - Tamarac, FL, Position Type: Full Time, Salary Range: Undisclosed, William R. Nash specializes in Mechanical Services in Healthcare, Hospitality, Correctional, and Sports & Entertainment markets from concept to completion, maintenance to repair and everything in between. With more than 54 years of service under our belt, William R. Nash continues to be recognized as an industry leader who delivers superior craftsmanship, a factor that has never wavered since inception.

William R. Nash seeks talented performers and offers a challenging and rewarding work environment that emphasizes trust, team, grit, and growth.

We are a division of HB Global, LLC, an employee-owned organization, and believe that our people are our most important asset. This is why we are committed to attracting highly skilled, caring individuals to join our team; you share in the success that you help create.

We are a Drug-Free Workplace and an Equal Opportunity Employer.

Job Title: Project Coordinator

Department: Project Management

FLSA Status: Non-Exempt

Reports to: Vice President of Operations

Salary: Commensurate with experience + Benefits

JOB SUMMARY

Schedule’s appointments, provides information, and otherwise relieves project management of clerical work, administrative and business detail. Familiar with a variety of the field’s concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. Job functions require exercising independent judgment.

ESSENTIAL FUNCTIONS

• Job Folders - Set up, obtain, and maintain all documents required.
• Submittal process.
• Request Certificate of Insurance, Notice to Owner, Bid or performance bonds.
• Permits – research legal owner, prepare permit application and check request, obtain permit.
• Facilitate or obtain “Notice of Commencement”.
• Job Coordination – contact GC’s office or Clients directly to resolve job issues as directed by Project Manager or as determined by self (PC).
• Inspections - Schedule inspections with building departments.
• Billing - set up Schedule of Values and performs AIA Billing for GC work.
• Releases – prepare partials and finals for WRN, subs and vendors.
• Payment Collection – contact customer as needed.
• Operation and Maintenance Manuals – prepare Binder, Thumb Drives and Links.
• Serve as administrative support to departments/offices by performing a wide variety of highly complex, responsible, and confidential office technical clerical and administrative duties.
• Bring optimization to work every day.
• Always be in control of your destiny.
• Never stop learning.
• Confidentiality is essential.

JOB REQUIREMENTS

For consideration, candidates must be able to successfully complete the Human Resources onboarding process and pass the Safety Orientation training without the assistance of an interpreter. This includes fully understanding the content delivered by the instructor and passing the associated exams independently. Employee must also be able to receive and understand instructions provided by their supervisor and communicate directly with them without the need for interpretation services.

For safety, operational efficiency, and compliance reasons, the ability to understand, communicate, and follow workplace safety instructions in English is required. Reasonable accommodations will be provided as necessary in accordance with applicable laws.

QUALIFICATIONS

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, Excel, Bluebeam, and Pro Core.
• Knowledge and ability to coordinate with vendors.
• Excellent organizational skills and attention to detail.
• Self-starter with the ability to work independently or within a team environment.

SAFETY RESPONSIBILITIES

Each employee has a responsibility for their own safety, the safety of their co-workers, and the community in which they are operating.

In the performance of duties and responsibilities, you are expected to observe all safety, health, and loss prevention rules, practices, and procedures, as well as specific instructions related to the safe and efficient performance of your work.

An effective and viable safety, health, and loss prevention program will be attained only when all employees are safety conscious and keenly aware, both mentally and physically, of the potential hazards of your environment.