Employee-Owned Procurement & Operations Coordinator

Relay and Power Systems, Inc.; Conshohocken (Montgomery County); On-site; USD 55,000 - 75,000; Full time

Job summary

The Kendall Group Procurement & Business Operations Coordinator supports day-to-day procurement activities, ERP data management, and administrative business operations. This role links operations, project management, finance, vendors, and internal stakeholders to ensure timely procurement of materials and accurate ERP data.

You will create and issue purchase orders, track supplier quotes, monitor delivery schedules, maintain vendor files, and assist with onboarding.

Qualifications

• 3 years’ experience in procurement, purchasing, operations, project administration, business administration, or related fields.
• Associate’s degree in business administration, supply chain, operations management, finance or related field.
• Proficiency with Microsoft Office suite; experience with ERP systems (Dynamics SL, Dynamics 365, NetSuite, SAP, Oracle, or similar platforms); ability to generate reports and analyze data; familiarity with purchase order processes and vendor management

Responsibilities

• Create and issue purchase orders in the ERP system and maintain accurate purchasing records
• Obtain and track supplier quotations and support competitive bidding activities
• Monitor supplier acknowledgments, delivery commitments, and shipment schedules
• Follow up with suppliers regarding order confirmations, material availability, delivery dates, shipping status, and discrepancies
• Maintain vendor information, procurement files, purchase order status, and related documentation
• Assist with vendor onboarding and qualification documentation
• Coordinate freight and logistics arrangements as needed
• Maintain accurate procurement and project-related information within ERP and business systems
• Communicate order and material delivery status to appropriate internal teams
• Coordinate internal approvals and procurement-related documentation
• Assist with resolving purchase order, receiving, and vendor invoice discrepancies
• Support routine procurement reporting and data validation
• Coordinate procurement-related information with suppliers and internal teams, including Operations, Finance, and Project Management
• Provide general administrative and coordination support to the procurement function
• Perform other duties as assigned

Skills

Procurement

Purchasing

Operations

Vendor management

Education

Associate degree in business administration or related field

Tools

ERP systems (Dynamics SL, Dynamics 365, NetSuite, SAP, Oracle)

Microsoft Office

Job description

The Kendall Group Procurement & Business Operations Coordinator supports day-to-day procurement activities, ERP data management, and administrative business operations. This role links operations, project management, finance, vendors, and internal stakeholders to ensure timely procurement of materials and accurate ERP data.

You will create and issue purchase orders, track supplier quotes, monitor delivery schedules, maintain vendor files, and assist with onboarding.