Procurement & Business Operations Coordinator

Relay and Power Systems, Inc.; Conshohocken (Montgomery County); On-site; USD 55,000 - 75,000; Full time

Job summary

The Kendall Group Procurement & Business Operations Coordinator supports day-to-day procurement activities, ERP data management, and administrative business operations. This role links operations, project management, finance, vendors, and internal stakeholders to ensure timely procurement of materials and accurate ERP data.

You will create and issue purchase orders, track supplier quotes, monitor delivery schedules, maintain vendor files, and assist with onboarding.

Qualifications

• 3 years’ experience in procurement, purchasing, operations, project administration, business administration, or related fields.
• Associate’s degree in business administration, supply chain, operations management, finance or related field.
• Proficiency with Microsoft Office suite; experience with ERP systems (Dynamics SL, Dynamics 365, NetSuite, SAP, Oracle, or similar platforms); ability to generate reports and analyze data; familiarity with purchase order processes and vendor management

Responsibilities

• Create and issue purchase orders in the ERP system and maintain accurate purchasing records
• Obtain and track supplier quotations and support competitive bidding activities
• Monitor supplier acknowledgments, delivery commitments, and shipment schedules
• Follow up with suppliers regarding order confirmations, material availability, delivery dates, shipping status, and discrepancies
• Maintain vendor information, procurement files, purchase order status, and related documentation
• Assist with vendor onboarding and qualification documentation
• Coordinate freight and logistics arrangements as needed
• Maintain accurate procurement and project-related information within ERP and business systems
• Communicate order and material delivery status to appropriate internal teams
• Coordinate internal approvals and procurement-related documentation
• Assist with resolving purchase order, receiving, and vendor invoice discrepancies
• Support routine procurement reporting and data validation
• Coordinate procurement-related information with suppliers and internal teams, including Operations, Finance, and Project Management
• Provide general administrative and coordination support to the procurement function
• Perform other duties as assigned

Skills

Procurement

Purchasing

Operations

Vendor management

Education

Associate degree in business administration or related field

Tools

ERP systems (Dynamics SL, Dynamics 365, NetSuite, SAP, Oracle)

Microsoft Office

Job description

About The Kendall Group

The Kendall Group is comprised of eight divisions with 75+ locations in ten states. Combined, we serve the Electrical, Automation, Pipe, Valve, and Fitting products, Steam, Lighting, Industrial Controls, and Instrumentation Industries. The Kendall Group is a 100% employee-owned company. Kendall offers a great opportunity for a rewarding career.

Why The Kendall Group?

Our employee ownership model is the core of who we are. You will not only own part of the company, but you will own your future. At Kendall, you'll have opportunities to learn and grow while being coached and mentored along the way. We're that company where people stay! We're proud to say more than 60% of our associates have more than 5 years of tenure, and more than 40% have greater than 10 years. At Kendall, you will be valued and supported, your ideas will be heard, your voice will matter, and you'll work alongside incredible people who care about your success.

Role Summary

Reporting to the Finance & Project Controls RPS Director the Procurement & Business Operations Coordinator is responsible for supporting the day-to-day execution of procurement activities and administrative business operations. This role serves as a critical link between operations, project management, finance, vendors, and internal stakeholders to ensure timely procurement of materials and services, accurate ERP data management, and efficient business processes.

Exciting work you will do

• Create and issue purchase orders in the ERP system and maintain accurate purchasing records
• Obtain and track supplier quotations and support competitive bidding activities
• Monitor supplier acknowledgments, delivery commitments, and shipment schedules
• Follow up with suppliers regarding order confirmations, material availability, delivery dates, shipping status, and discrepancies
• Maintain vendor information, procurement files, purchase order status, and related documentation
• Assist with vendor onboarding and qualification documentation
• Coordinate freight and logistics arrangements as needed
• Maintain accurate procurement and project-related information within ERP and business systems
• Communicate order and material delivery status to appropriate internal teams
• Coordinate internal approvals and procurement-related documentation
• Assist with resolving purchase order, receiving, and vendor invoice discrepancies
• Support routine procurement reporting and data validation
• Coordinate procurement-related information with suppliers and internal teams, including Operations, Finance, and Project Management
• Provide general administrative and coordination support to the procurement function
• Perform other duties as assigned

Competencies you possess

• Customer Focus
• Results, Action Oriented
• Accountability and responsibility
• Teamwork and collaboration
• Attention to detail
• Strong analytical skills
• Strategic Thinking
• Decision Quality
• Inspiring and motivating others
• Problem solving
• Self-starter, self-motivation

Work Experience

3 years’ experience in procurement, purchasing, operations, project administration, business administration, or related fields

Education

Associate’s degree in business administration, supply chain, operations management, finance or related field

Analytics/Computer Skills

Proficiency with Microsoft Office suite; experience with ERP systems (Dynamics SL, Dynamics 365, NetSuite, SAP, Oracle, or similar platforms ); ability to generate reports and analyze data; familiarity with purchase order processes and vendor management

Organization Skills

Highly organized and detail-oriented; ability to multi-task and shift priorities as needed; ability to work in fast-paced, continuously evolving environment; time management skills

Cross-functional skills

Ability to work well cross-functionally; provides excellent internal and external customer service

Communication Skills

Strong oral and written communication skills; Strong interpersonal skills; strong analytical skills; ability to maintain confidentiality

Physical, Mental and Visual Skills

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. Ability to see, talk and hear

Physical Environment

While performing the duties of this job, the employee is exposed to temperature conditions and noise levels prevalent in an office environment. Work conditions at customer sites, which may be actively under construction, vary from indoor to outdoor industrial & electric utility facilities that may have high voltage equipment.

Equal Opportunity Statement

The Kendall Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, age, physical or mental disability, citizenship, military status, protected veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

About The Kendall Group

The Kendall Group is comprised of eight divisions with 75+ locations in ten states. Combined, we serve the Electrical, Automation, Pipe, Valve, and Fittings products, Steam, Lighting, Industrial Controls, and Instrumentation Industries. The Kendall Group is a 100% employee-owned company. Kendall offers a great opportunity for a rewarding career. Our employee ownership model is the core of who we are. You will not only own part of the company, but you will own your future. At Kendall, you’ll have opportunities to learn and grow while being coached and mentored along the way. We’re that company where people stay! We’re proud to say that more than 60% of our associates have more than five years of tenure, and more than 40% have greater than ten years. At Kendall, you will be valued and supported, your ideas will be heard, your voice will matter, and you’ll work alongside incredible people who care about your success.