Employee-Owned Administrative & Sales Support Specialist

Weekes Forest Products, Inc; Northern (KY); Hybrid; USD 38,000 - 56,000; Full time

Benefits offered by this job

Stock Ownership Program

Outstanding Medical Benefits Package

401k with Employer Matching

Paid Time Off and 8 Holidays

Job summary

WS Building Materials/Weekes Forest Products is seeking an Administrative/Sales Support team member to process invoices, manage warehouse invoicing, and support the sales team with orders. The role connects customers with outside sales and ensures accurate, timely processing while reflecting the company’s culture and values.

Responsibilities include handling invoices, quotes, order confirmations, and reports, plus maintaining filing systems and coordinating meetings and travel.

Qualifications

• Strong interpersonal and communication skills.
• Understanding of sales processes.
• Critical thinking to solve issues quickly.
• Ability to prioritize and meet multiple deadlines.
• Ability to handle multiple complex tasks.

Responsibilities

• Review, process, and maintain invoices, purchase orders, and supporting documentation to ensure accurate and timely billing and payment processing.
• Coordinate invoice approvals and communicate with vendors regarding payment status and inquiries.
• Provide administrative and office support, including answering emails and phone calls.
• Assist customers by responding to inquiries and resolving issues professionally.
• Prepare and process business documents such as invoices, quotes, order confirmations, reports, memos, and letters.
• Maintain filing systems and records for operational and audit purposes.
• Schedule meetings, appointments, and travel arrangements.
• Generate reports and maintain records of sales and transactions.
• Support office staff with special projects and other tasks.

Skills

Interpersonal skills

Communication skills

Sales process understanding

Critical thinking

Multitasking

Prioritization

Tools

Microsoft Office Suite (Excel, Outlook, Word)

Job description

WS Building Materials/Weekes Forest Products is seeking an Administrative/Sales Support team member to process invoices, manage warehouse invoicing, and support the sales team with orders. The role connects customers with outside sales and ensures accurate, timely processing while reflecting the company’s culture and values.

Responsibilities include handling invoices, quotes, order confirmations, and reports, plus maintaining filing systems and coordinating meetings and travel.