Employee-Owned Accounting Administrator: Payroll & Invoicing

Greenman-Pedersen, Inc.; Buffalo (NY); Hybrid; USD 52,000 - 58,000; Full time

Benefits offered by this job

ESOP Employee Ownership

Job summary

Greenman-Pedersen, Inc. (GPI) in Buffalo, NY is seeking an Accounting Administrator to join the Survey Department. The role provides accounting, payroll, invoicing, and administrative support for a fast-paced operation serving internal staff and external clients.

The successful candidate will manage payroll processing, invoicing, and daily financial operations, collaborating with department leadership and accounting staff while maintaining accuracy and organization across records and reporting.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered.

Responsibilities

• Process and review employee timesheets and payroll-related information.
• Payroll processing, payroll adjustments, prevailing wage reporting, and certified payroll documentation.
• Prepare and process client invoices accurately and promptly.
• Coordinate accounts payable and accounts receivable activities.
• Manage cash receipts and prepare bank deposits.
• Prepare monthly accounting close activities and financial reporting.
• Process Certificates of Insurance (COIs) and support insurance-related requests.
• Maintain equipment purchase records and related reporting.
• Support project accounting and departmental financial administration.
• Prepare, maintain, and organize payroll, accounting, and administrative records.
• Develop and maintain process documentation and support continuous improvement initiatives.
• Participate in cross-training and knowledge transfer activities to support business continuity.
• Provide administrative support to department managers and staff.
• Communicate effectively with internal staff, clients, and vendors.

Skills

Payroll processing

Invoicing

Accounts payable

Accounts receivable

Excel

Organizational skills

Communication

Education

Associate degree in Accounting/Finance/Business Administration

Tools

Microsoft Office Suite

Excel

Job description

Greenman-Pedersen, Inc. (GPI) in Buffalo, NY is seeking an Accounting Administrator to join the Survey Department. The role provides accounting, payroll, invoicing, and administrative support for a fast-paced operation serving internal staff and external clients.

The successful candidate will manage payroll processing, invoicing, and daily financial operations, collaborating with department leadership and accounting staff while maintaining accuracy and organization across records and reporting.