Finance & Payroll Administrator

GPI / Greenman-Pedersen, Inc.; Buffalo (NY); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

401(k) plan

ESOP

Health insurance

Paid time off

Job summary

Greenman-Pedersen, Inc. (GPI) in Buffalo, NY is seeking an Accounting Administrator to join the Survey Department. The role provides accounting, payroll, invoicing, and administrative support for a fast-paced operation serving internal staff and clients.

You will collaborate with department leadership on payroll, billing, financial reporting, COIs, and office systems while growing into a key department role in a multidisciplinary firm. ESOP participation is available.

Qualifications

• Associate degree in accounting, finance, business administration, or related field; equivalent experience may be considered.
• Minimum of 2 years of accounting, payroll, invoicing, or administrative support experience.
• Experience with payroll processing, invoicing, accounts payable, and accounts receivable preferred.
• Proficiency with Microsoft Office, especially Excel.
• Ability to prioritize and manage multiple responsibilities in a fast-paced environment.
• Experience supporting engineering, surveying, or professional services organizations is a plus.

Responsibilities

• Process and review employee timesheets and payroll-related information.
• Payroll processing, payroll adjustments, prevailing wage reporting, and certified payroll documentation.
• Prepare and process client invoices accurately and promptly.
• Coordinate accounts payable and accounts receivable activities.
• Manage cash receipts and prepare bank deposits.
• Prepare monthly accounting close activities and financial reporting.
• Process COIs and support insurance-related requests.
• Maintain equipment purchase records and related reporting.
• Support project accounting and departmental financial administration.
• Prepare, maintain, and organize payroll, accounting, and administrative records.
• Develop and maintain process documentation and support continuous improvement initiatives.
• Participate in cross-training and knowledge transfer to support business continuity.
• Provide administrative support to department managers and staff.
• Communicate effectively with internal staff, clients, and vendors.
• Perform other duties as assigned.

Skills

Communication

Interpersonal skills

Organizational skills

Detail-oriented

Education

Associate degree in Accounting, Finance, Business Administration, or related field

Tools

Excel

Accounting software / ERP

Job description

Greenman-Pedersen, Inc. (GPI) in Buffalo, NY is seeking an Accounting Administrator to join the Survey Department. The role provides accounting, payroll, invoicing, and administrative support for a fast-paced operation serving internal staff and clients.

You will collaborate with department leadership on payroll, billing, financial reporting, COIs, and office systems while growing into a key department role in a multidisciplinary firm. ESOP participation is available.