Accounting Administrator

GPI / Greenman-Pedersen, Inc.; Buffalo (NY); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

401(k) plan

ESOP

Health insurance

Paid time off

Job summary

Greenman-Pedersen, Inc. (GPI) in Buffalo, NY is seeking an Accounting Administrator to join the Survey Department. The role provides accounting, payroll, invoicing, and administrative support for a fast-paced operation serving internal staff and clients.

You will collaborate with department leadership on payroll, billing, financial reporting, COIs, and office systems while growing into a key department role in a multidisciplinary firm. ESOP participation is available.

Qualifications

• Associate degree in accounting, finance, business administration, or related field; equivalent experience may be considered.
• Minimum of 2 years of accounting, payroll, invoicing, or administrative support experience.
• Experience with payroll processing, invoicing, accounts payable, and accounts receivable preferred.
• Proficiency with Microsoft Office, especially Excel.
• Ability to prioritize and manage multiple responsibilities in a fast-paced environment.
• Experience supporting engineering, surveying, or professional services organizations is a plus.

Responsibilities

• Process and review employee timesheets and payroll-related information.
• Payroll processing, payroll adjustments, prevailing wage reporting, and certified payroll documentation.
• Prepare and process client invoices accurately and promptly.
• Coordinate accounts payable and accounts receivable activities.
• Manage cash receipts and prepare bank deposits.
• Prepare monthly accounting close activities and financial reporting.
• Process COIs and support insurance-related requests.
• Maintain equipment purchase records and related reporting.
• Support project accounting and departmental financial administration.
• Prepare, maintain, and organize payroll, accounting, and administrative records.
• Develop and maintain process documentation and support continuous improvement initiatives.
• Participate in cross-training and knowledge transfer to support business continuity.
• Provide administrative support to department managers and staff.
• Communicate effectively with internal staff, clients, and vendors.
• Perform other duties as assigned.

Skills

Communication

Interpersonal skills

Organizational skills

Detail-oriented

Education

Associate degree in Accounting, Finance, Business Administration, or related field

Tools

Excel

Accounting software / ERP

Job description

GPI is seeking an Accounting Administrator to join our /Survey Department in our Buffalo, NY office. This position provides accounting, payroll, billing, and administrative support for a fast-paced, high-volume operation that serves both internal staff and external clients. The Accounting Administrator will work closely with department leadership and accounting staff to support daily financial operations, including payroll processing, invoicing, accounts payable and receivable activities, financial reporting, insurance administration, and general office support.

We work in a collaborative, team-oriented environment and are looking for an individual with a great work ethic, exceptional attention to detail, and the ability to manage multiple priorities and deadlines simultaneously. Our ideal candidate will have a strong accounting foundation, excellent organizational skills, and a desire to learn specialized departmental processes as they grow into a key role within the LLP/Survey Department. This is an excellent opportunity to join a well-established, multidisciplinary firm and gain broad accounting and administrative experience.

Become an Employee Owner with GPI's ESOP (Employee Stock Ownership Plan), company stock is shared with eligible employees at no cost to the employee.

GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

Responsibilities

• Process and review employee timesheets and payroll-related information.
• Payroll processing, payroll adjustments, prevailing wage reporting, and certified payroll documentation.
• Prepare and process client invoices accurately and promptly.
• Coordinate accounts payable and accounts receivable activities.
• Manage cash receipts and prepare bank deposits.
• Prepare monthly accounting close activities and financial reporting.
• Process Certificates of Insurance (COIs) and support insurance-related requests.
• Maintain equipment purchase records and related reporting.
• Support project accounting and departmental financial administration.
• Prepare, maintain, and organize payroll, accounting, and administrative records.
• Develop and maintain process documentation and support continuous improvement initiatives.
• Participate in cross-training and knowledge transfer activities to support business continuity.
• Provide administrative support to department managers and staff.
• Communicate effectively with internal staff, clients, and vendors.
• Perform other duties as assigned.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
• Minimum of 2 years of accounting, bookkeeping, payroll, or administrative support experience.
• Experience with payroll processing, invoicing, accounts payable, and accounts receivable preferred.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Familiarity with accounting software or ERP systems preferred.
• Ability to prioritize and manage multiple responsibilities in a fast-paced, high-volume environment.
• Exceptional organizational skills with exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Self-motivated, dependable, and capable of working independently and as part of a team.
• Experience supporting engineering, surveying, or professional services organizations is a plus.

Summary

GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more.

GPI is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. D/V

Notice To Third-Party Agencies

GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person, or entity.

GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI’s Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.

Email Communications

Thank you for your interest in Greenman-Pedersen, Inc. (GPI). By applying, you may receive periodic email notifications about career opportunities. These communications are designed to keep you informed of new and exciting openings across our organization. You can opt out of these notifications at any time.