Emergency Medicine Administrative Coordinator (Residency)

Wyckoff Heights Medical Center-WHN; New York (NY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Wyckoff Heights Medical Center in Brooklyn, NY seeks an Administrative Coordinator to support the Emergency Medicine Residency Program and the Department of Emergency Medicine. This hybrid role coordinates meetings, onboarding and offboarding of providers, maintains files, handles reimbursements, and collaborates with Human Resources and other hospital departments.

The coordinator assists the Program Director and Assistant Program Director with residency documentation, recruitment, onboarding,

Responsibilities

• Provide administrative support to the Chairman and Vice Chairman of Emergency Medicine.
• Manage departmental calendars and assist with scheduling meetings, interviews, conferences, and appointments.
• Prepare agendas, correspondence, meeting materials, reports, and departmental communications.
• Coordinate the onboarding of attending physicians and physician assistants.
• Assist with offboarding providers who leave the department.
• Maintain organized physician and physician assistant departmental files.
• Track required licenses, certifications, credentialing documents, employee health requirements, and other provider documentation.
• Communicate with providers regarding missing, incomplete, or expiring documents.
• Serve as a liaison between Emergency Medicine providers and Human Resources, Medical Staff Affairs, Payroll, Finance, and other hospital departments.
• Assist providers with administrative processes related to maternity leave, parental leave, FMLA, disability leave, and other Human Resources paperwork.
• Help ensure that leave-related documentation is submitted to the appropriate department and followed through to completion.
• Assist with physician and physician assistant reimbursement requests.
• Collect, organize, submit, and track receipts and supporting reimbursement documentation.
• Assist with departmental recruitment by coordinating candidate interviews, collecting required materials, and communicating with applicants.
• Maintain departmental contact lists, distribution lists, schedules, calendars, and electronic records.
• Assist with departmental announcements, onboarding guides, policies, forms, and educational materials.
• Support departmental meetings, events, educational activities, quality initiatives, and special projects.
• Perform clerical duties including filing, scanning, copying, data entry, document preparation, telephone communication, and electronic record maintenance.

Job description

Wyckoff Heights Medical Center in Brooklyn, NY seeks an Administrative Coordinator to support the Emergency Medicine Residency Program and the Department of Emergency Medicine. This hybrid role coordinates meetings, onboarding and offboarding of providers, maintains files, handles reimbursements, and collaborates with Human Resources and other hospital departments.

The coordinator assists the Program Director and Assistant Program Director with residency documentation, recruitment, onboarding,