Residency Coordinator

Wyckoff Heights Medical Center; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Wyckoff Heights Medical Center is seeking an Internal Medicine Residency Program Coordinator to provide comprehensive administrative and operational support for an ACGME-accredited residency program.

You will work closely with the Program Director, GME Office, and faculty to ensure compliance with regulatory standards and support all aspects of residency education and program administration.

Qualifications

• Minimum formal education of High School Diploma or equivalent.
• Bachelor's degree preferred.
• Minimum 5 years of experience coordinating an ACGME-accredited residency program, preferably Internal Medicine.
• Demonstrated knowledge of graduate medical education accreditation standards and residency operations.
• Strong organizational, project management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate all administrative functions of the residency program in compliance with ACGME Institutional and Program Requirements.
• Maintain the ACGME ADS, ensuring timely and accurate updates and submissions.
• Manage the residency recruitment process through ERAS, including review, interviews, and onboarding.
• Coordinate NRMP activities, including Match participation and rank list preparation.
• Maintain resident records and evaluations in New Innovations, including schedules and milestone documentation.
• Coordinate ABIM FastTrack reporting and board eligibility documentation.

Skills

Organizational skills

Communication abilities

Project management

Multitasking

Confidentiality

Judgment

Education

High School Diploma or equivalent

Bachelor's degree preferred

5+ years residency coordination experience

Tools

ADS

ERAS

NRMP

New Innovations

ABIM FastTrack

ECFMG

Job description

Wyckoff Heights Medical Center | Main Campus
New York, USA

Description

The Internal Medicine Residency Program Coordinator provides comprehensive administrative and operational support for an ACGME-accredited Internal Medicine Residency Program. Working closely with the Program Director, Associate Program Directors, Chief Residents, GME Office, faculty, and residents, the Coordinator ensures compliance with ACGME, ABIM, NRMP, ERAS, ECFMG, and institutional requirements while supporting all aspects of residency education and program administration.

• Coordinate all administrative functions of the residency program in compliance with ACGME Institutional and Program Requirements.
• Maintain the ACGME Accreditation Data System (ADS), ensuring timely and accurate updates and submissions.
• Manage the residency recruitment process through ERAS, including application review, interview scheduling, communication with applicants, and onboarding.
• Coordinate all activities related to the National Resident Matching Program (NRMP), including Match participation and rank list preparation.
• Maintain resident records and evaluations in New Innovations, including rotation schedules, procedure logs, duty hours, evaluations, conference attendance, and milestone documentation.
• Coordinate ABIM FastTrack reporting, resident training verification, and board eligibility documentation.
• Verify and monitor ECFMG certification and visa-related documentation for international medical graduates.
• Assist with ACGME site visits, Annual Program Evaluation (APE), Program Evaluation Committee (PEC), Clinical Competency Committee (CCC), Self-Study, and accreditation activities.
• Prepare reports, agendas, meeting minutes, and educational materials.
• Coordinate orientation, graduation, educational conferences, retreats, and residency events.
• Maintain confidential resident files and ensure compliance with institutional and regulatory requirements.
• Serve as the primary administrative liaison among residents, faculty, GME leadership, hospital administration, and external regulatory organizations.
• Coordinate resident payroll processes, including verification of work schedules, stipend changes, leave reporting, onboarding documentation, and timely submission of payroll-related information in accordance with institutional policies.
• Performs all other duties as assigned.

Position Requirement:

• This position required a minimum formal education of High School Diploma or equivalent and a minimum of 5 year job related experience.
• Bachelor's degree preferred.
• Minimum 5 years of experience coordinating an ACGME-accredited residency program, preferably in Internal Medicine within a medium to large residency program.
• Demonstrated knowledge of graduate medical education accreditation standards and residency operations.
• Expert knowledgeofACGME accreditation standards and ADS, AAMC/ERAS, NRMP, New Innovations,ABIM FastTrack and ECFMG.
• Graduate Medical Education policies and procedures.
• Strong organizational, project management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to maintain confidentiality and exercise sound judgment.

Non-Union

Mon-Fri / 9am - 5pm

Equal Opportunity Employer
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