Emergency Management Procurement & Contracts Coordinator

State of Florida; Tallahassee (FL); On-site; USD 55,000 - 82,000; Full time

Job summary

Florida Division of Emergency Management in Tallahassee seeks an OPS Procurement & Contracts Coordinator to manage the full procurement lifecycle, from RFPs to contract administration. You will ensure regulatory compliance, coordinate with vendors, and support training across the division.

The role requires extensive procurement experience, FCCM certification or commitment to obtain, and the ability to work irregular hours during activations.

Qualifications

• Minimum four years in state or federal contracting/procurement.
• Two years managing contracts; FCCM preferred or obtainable within 12 months.
• Experience with MS Office and division enterprise systems.
• Knowledge of state procurement laws and best practices is a plus.

Responsibilities

• Prepare and post formal solicitations (RFPs, ITBs, ITNs) and RFQs.
• Manage filing and tracking of procurement documents.
• Solicit quotes from multiple sources including vendors and MFMP.
• Provide backup support across the Office of Procurement and Contracts.
• Draft and review contracts, amendments, and task orders for compliance.
• Organize public meetings, pre-bid conferences, and openings.
• Create bid tabulations and recommend contract awards.
• Ensure adherence to purchasing policies and guide staff.
• Develop training materials and conduct trainings on procurement tools.
• Liaise between departments and vendors to resolve issues.
• Maintain logs and files for procurement and contracts.
• Review MFMP purchase orders for accuracy and documentation.
• Prepare data reports on procurement activities and project status.
• Develop scopes of work for complex projects and ensure alignment.
• Contribute to planning to improve procurement processes.
• Backup FACTS/FFATA administrator tasks as needed.

Skills

Strong organizational skills

Excellent written and verbal comms

Facilitate government-private sector

Motivate others

Interpret Florida statutes & rules

Analyze needs of the Office

Attention to detail

Work independently & set priorities

MS Office proficiency

Procurement/contract management

Knowledge of state procurement laws

Team collaboration with stakeholders

Flexibility for irregular hours during

Education

FCCM certification

Tools

MFMP

Microsoft Office Suite

Job description

Florida Division of Emergency Management in Tallahassee seeks an OPS Procurement & Contracts Coordinator to manage the full procurement lifecycle, from RFPs to contract administration. You will ensure regulatory compliance, coordinate with vendors, and support training across the division.

The role requires extensive procurement experience, FCCM certification or commitment to obtain, and the ability to work irregular hours during activations.