OPS Procurement & Contracts Coordinator - 31902303

State of Florida; Tallahassee (FL); On-site; USD 55,000 - 82,000; Full time

Job summary

Florida Division of Emergency Management in Tallahassee seeks an OPS Procurement & Contracts Coordinator to manage the full procurement lifecycle, from RFPs to contract administration. You will ensure regulatory compliance, coordinate with vendors, and support training across the division.

The role requires extensive procurement experience, FCCM certification or commitment to obtain, and the ability to work irregular hours during activations.

Qualifications

• Minimum four years in state or federal contracting/procurement.
• Two years managing contracts; FCCM preferred or obtainable within 12 months.
• Experience with MS Office and division enterprise systems.
• Knowledge of state procurement laws and best practices is a plus.

Responsibilities

• Prepare and post formal solicitations (RFPs, ITBs, ITNs) and RFQs.
• Manage filing and tracking of procurement documents.
• Solicit quotes from multiple sources including vendors and MFMP.
• Provide backup support across the Office of Procurement and Contracts.
• Draft and review contracts, amendments, and task orders for compliance.
• Organize public meetings, pre-bid conferences, and openings.
• Create bid tabulations and recommend contract awards.
• Ensure adherence to purchasing policies and guide staff.
• Develop training materials and conduct trainings on procurement tools.
• Liaise between departments and vendors to resolve issues.
• Maintain logs and files for procurement and contracts.
• Review MFMP purchase orders for accuracy and documentation.
• Prepare data reports on procurement activities and project status.
• Develop scopes of work for complex projects and ensure alignment.
• Contribute to planning to improve procurement processes.
• Backup FACTS/FFATA administrator tasks as needed.

Skills

Strong organizational skills

Excellent written and verbal comms

Facilitate government-private sector

Motivate others

Interpret Florida statutes & rules

Analyze needs of the Office

Attention to detail

Work independently & set priorities

MS Office proficiency

Procurement/contract management

Knowledge of state procurement laws

Team collaboration with stakeholders

Flexibility for irregular hours during

Education

FCCM certification

Tools

MFMP

Microsoft Office Suite

Job description

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OPS Procurement & Contracts Coordinator - 31902303

Date: Sep 11, 2026

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:871230

Agency: Division of Emergency Management

Working Title: OPS Procurement & Contracts Coordinator - 31902303

OPS Procurement and Contracts Coordinator

Office of Procurement and Contracts

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as an OPS Procurement and Contracts Coordinator in the Contract Management Unit of the Office of Procurement & Contracts. Duties include, but are not limited to:

• Assist in preparing and posting formal competitive solicitations (RFPs, ITBs, ITNs) and informal solicitations (RFQs).
• Manage the filing and tracking of all procurement-related documents.
• Solicit Requests for Quotes from multiple sources (vendors, online, State Term Contracts, etc.).
• Participate in cross-training initiatives to provide backup support for all staff members within the Office of Procurement and Contracting as necessary.
• Support the drafting and review of contracts, amendments, and task orders, ensuring all necessary documentation is included and compliance with state regulations is upheld.
• Organize and facilitate public meetings, pre-bid conferences, and public openings, ensuring all proceedings are documented and communicated effectively.
• Assist in creating bid tabulations, reviewing bids for compliance with requirements, and compiling recommendations for contract awards based on assessed responsiveness and responsibility.
• Monitor and ensure adherence to applicable purchasing policies and procedures, providing guidance to staff on best practices related to procurement processes.
• Assist in developing training materials and conduct training sessions for FDEM staff on procurement processes, guidelines, and tools, including the use of procurement software.
• Act as a liaison between departments and vendors, coordinating discussions on procurement needs, addressing technical requirements, and resolving any arising issues or disputes promptly.
• Maintain organized and accurate procurement and contract tracking logs and files, ensuring easy access for team members and leadership.
• Review purchase orders in MyFloridaMarketPlace (MFMP) for accuracy, proper coding, and attached documentation, providing any necessary corrections.
• Conduct research and prepare data reports on procurement activities, project statuses, and contract compliance as needed.
• Assist in the development of scopes of work for complex projects, ensuring alignment with goals and compliance with state expectations.
• Collaborate in planning initiatives aimed at improving procurement and contracting processes, contributing to the enhancement of overall operational efficiency.
• Serve as back up to the FACTS/FFATA Administrator for all processes related to the FACTS/FFATA systems, including but not limited to data entry (batching or manual record entry).
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to facilitate partnership(s) between government and the private sector vendors.
• Ability to motivate others.
• Ability to interpret Florida Statutes and Rules.
• Ability to analyze needs of the Office and work to meet those needs.
• Strong analytical and organizational skills with a high attention to detail.
• Ability to work independently, and to establish work priorities to meet deadlines.
• Proficiency in using computer programs including Microsoft Office Suite.
• Experience in procurement, contract management, or a related field.
• Knowledge of state procurement laws, regulations, and best practices is a significant asset.
• Ability to work collaboratively in a team environment and interact effectively with a diverse range of stakeholders.
• Ability to perform assigned duties and work non-traditional hours during activations.

Minimum Qualifications:

• A minimum of four years’ experience in state or federal contracting and or procurement. A post‑secondary degree from an accredited institution in a similar field may substitute for the required experience on a year‑for‑year basis.
• A minimum of two years’ experience managing contracts.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate division enterprise business systems.
• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.
• Valid driver’s license.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job‑related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E‑Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.