Procurement & Contracts Coordinator, Emergency Management

My Florida CFO; Tallahassee (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

The Florida Division of Emergency Management seeks an OPS Procurement and Contracts Coordinator in Tallahassee to join the Office of Procurement & Contracts. You will manage solicitations, bids, and contracting activities in support of state emergency management operations.

Candidates need four years of procurement or contracting experience, knowledge of Florida procurement laws, and proficiency with Microsoft Office. FCCM certification or commitment to obtain it within 12 months is preferred.

Qualifications

• Four years’ experience in state or federal contracting or procurement.
• Two years’ experience managing contracts.
• Experience with Microsoft Office Suite (Excel, Word, Outlook).
• FCCM certification or ability to obtain within 12 months.
• Valid driver’s license.

Responsibilities

• Prepare and post formal competitive solicitations (RFPs, ITBs, ITNs) and informal RFQs.
• Manage filing and tracking of procurement documents.
• Solicit quotes from multiple sources (vendors, State contracts, MFMP).
• Provide backup support for staff and assist with contract amendments and task orders.
• Organize public meetings, pre-bid conferences, and openings with documentation.
• Create bid tabulations and evaluate bids for compliance and responsiveness.
• Monitor purchasing policies and provide procurement guidance.
• Develop training materials and conduct training on procurement processes and tools.
• Serve as liaison between departments and vendors on procurement needs and issues.
• Maintain procurement and contract logs; ensure easy access for team.
• Review MFMP purchase orders for accuracy and documentation.
• Prepare data reports on procurement activities and project status.
• Develop scopes of work for complex projects and plan process improvements.
• Back up the FACTS/FFATA Administrator for related data entry.

Skills

Strong organizational skills

Excellent written and verbal skills

Facilitate government-private sector

Motivate others

Interpret Florida Statutes & Rules

Analyze needs of the office

Work independently with priorities

Team collaboration

MS Office proficiency

Deploy to emergency sites on short-not

Education

FCCM certification or willingness to obtain

Post-secondary degree substitution ok

Valid driver's license

Tools

MFMP (MyFloridaMarketPlace)

Procurement software

Job description

The Florida Division of Emergency Management seeks an OPS Procurement and Contracts Coordinator in Tallahassee to join the Office of Procurement & Contracts. You will manage solicitations, bids, and contracting activities in support of state emergency management operations.

Candidates need four years of procurement or contracting experience, knowledge of Florida procurement laws, and proficiency with Microsoft Office. FCCM certification or commitment to obtain it within 12 months is preferred.