Email Campaign Coordinator for Donor & Alumni Outreach

The University of Texas at Austin; Austin (TX); On-site; USD 49,000 - 59,000; Full time

Job summary

The University of Texas at Austin is seeking an Email Coordinator for the University Development Office on the UT Austin campus. This role centers on central coordination of alumni and donor email communications, campaign scheduling, and governance-aligned production in Eloqua.

You will collaborate across UT colleges and units, activate campaigns, and manage high-volume email sends while maintaining accuracy and timely execution. A bachelor’s degree and 3+ years in related fields are required.

Qualifications

• Bachelor’s degree and at least three years of experience in email marketing, digital communications, marketing operations, or a related field.
• Ability to manage high-volume, time-sensitive requests with strong attention to detail.
• Experience reviewing content and assets for completeness and compliance.
• Strong written and verbal communication skills with proficiency in Microsoft Office or similar.
• Ability to collaborate with stakeholders across multiple units and adapt to new marketing technologies and governance.

Responsibilities

• Work with teams to manage the Alumni/Donor External Email Calendar by reviewing incoming requests for availability and coordinating campaign schedules.
• Review submitted audience criteria, email assets, brand standards, legal requirements, and deliverability details for completeness and compliance.
• Prioritize email requests based on sending frequency, audience size, urgency, and organizational needs.
• Coordinate with UT Austin colleges, schools, and units to finalize content, audience selections, and assets.
• Assist the Annual Giving team with Salesforce CRM campaign builds and campaign tracking through appeal codes and reports.
• Activate approved alumni and donor email campaigns in Eloqua and verify configurations before deployment.
• Manage a high-volume of email sends per month with accuracy and timely execution.
• Maintain documentation and ensure adherence to UT Austin email governance guidelines.
• Additional duties as assigned.

Skills

Email marketing

Digital communications

Marketing operations

Project coordination

Time management

Education

Bachelor’s degree

Tools

Oracle Eloqua

Salesforce CRM

Job description

The University of Texas at Austin is seeking an Email Coordinator for the University Development Office on the UT Austin campus. This role centers on central coordination of alumni and donor email communications, campaign scheduling, and governance-aligned production in Eloqua.

You will collaborate across UT colleges and units, activate campaigns, and manage high-volume email sends while maintaining accuracy and timely execution. A bachelor’s degree and 3+ years in related fields are required.