Elite Personal Assistant for UHNW Executives

Career Group; Miami (FL); On-site; USD 90,000 - 150,000; Full time

Job summary

Confidential Client in Brickell, Miami, seeks an exceptionally experienced Personal Assistant to provide high-level personal and administrative support to UHNW principals and families in a fast-paced, international environment.

The role requires discretion, outstanding organizational skills, and tech-savvy execution of travel, scheduling, reservations, and coordination with multiple teams across countries. In-office schedule Monday-Thursday, 9:00 AM–6:00 PM EST.

Qualifications

• 10+ years of Personal Assistant or similar UHNW support experience.
• Experience working with sophisticated, high-profile principals in confidential environments.
• Experience coordinating international travel with teams across countries.
• Strong organizational and multitasking abilities.
• Proactive, solutions-oriented approach and discretion.

Responsibilities

• Serve as a central point of coordination, managing a wide range of personal and day-to-day needs.
• Coordinate complex domestic and international travel, including itineraries, transportation, accommodations, and last-minute changes.
• Manage reservations, appointments, dining, and other personal arrangements.
• Coordinate with household, executive, travel, and other support teams to ensure seamless execution.
• Communicate with staff and outside contacts across multiple countries and time zones.
• Partner closely with the Director of Operations/Chief of Staff and other senior members of the organization.
• Serve as the central operational hub on the computer, keeping information, requests, schedules, and moving pieces organized and efficiently managed.
• Anticipate needs, troubleshoot issues, and independently follow through on details without requiring significant direction.
• Maintain a high level of discretion and confidentiality when handling sensitive personal and professional matters.
• Utilize technology and emerging tools, including AI, to improve organization, communication, and efficiency.

Skills

Travel coordination

Discretion and confidentiality

Executive support

Communication

Tools

AI tools

Job description

Confidential Client in Brickell, Miami, seeks an exceptionally experienced Personal Assistant to provide high-level personal and administrative support to UHNW principals and families in a fast-paced, international environment.

The role requires discretion, outstanding organizational skills, and tech-savvy execution of travel, scheduling, reservations, and coordination with multiple teams across countries. In-office schedule Monday-Thursday, 9:00 AM–6:00 PM EST.