Executive Personal Assistant - Miami Beach, FL

Career Group; Miami Beach (FL); On-site; USD 80,000 - 160,000; Full time

Job summary

Career Group is seeking an experienced Executive Personal Assistant for a UHNW principal. The role demands polish, proactivity, and discretion in a fast-paced private environment, with a focus on anticipating needs, managing complex logistics, and delivering exceptional service across travel, events, and lifestyle support.

You will coordinate luxury domestic and international travel, private dinners, vendor and staff relationships, and multi-residence scheduling.

Qualifications

• 5+ years of experience supporting a UHNW individual, executive, or private household.
• Strong background coordinating luxury travel and lifestyle logistics.
• Exceptional organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, polished, and highly discreet.
• Flexible schedule with the ability to travel frequently and provide support outside traditional business hours.
• Collaborative approach and experience working alongside household staff and trusted advisors.

Responsibilities

• Coordinate complex domestic and international travel, itineraries, and logistics.
• Plan and execute private events, dinners, and special occasions.
• Manage relationships with vendors, household staff, and external service providers.
• Oversee personal scheduling, errands, reservations, gifting, and lifestyle logistics.
• Assist with travel preparation, packing, and organization.
• Support multiple residences and help maintain high operational standards.
• Handle special projects and time-sensitive requests with flexibility and discretion.

Skills

Executive support

Travel coordination

Organizational skills

Communication

Discretion

Time management

Job description

A private UHNW principal is seeking an experienced, polished, and highly proactive Executive Personal Assistant to provide comprehensive personal support in a fast-paced, dynamic environment.

This is an exciting opportunity for a resourceful professional who thrives on anticipating needs, managing complex logistics, and delivering exceptional service with discretion and professionalism.

Key Responsibilities:

• Coordinate complex domestic and international travel, itineraries, and logistics
• Plan and execute private events, dinners, and special occasions
• Manage relationships with vendors, household staff, and external service providers
• Oversee personal scheduling, errands, reservations, gifting, and lifestyle logistics
• Assist with travel preparation, packing, and organization
• Support multiple residences and help maintain high operational standards
• Handle special projects and time-sensitive requests with flexibility and discretion

Qualifications:

• 5+ years of experience supporting a UHNW individual, executive, or private household
• Strong background coordinating luxury travel and lifestyle logistics
• Exceptional organizational, communication, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional, polished, and highly discreet
• Flexible schedule with the ability to travel frequently and provide support outside traditional business hours
• Collaborative approach and experience working alongside household staff and trusted advisors