Elite Litigation Administrative Assistant

The ONeil Search Group; San Francisco (CA); Vor Ort; USD 60.000 - 90.000; Vollzeit

Zusammenfassung

The SF office of a top global law firm is seeking an Administrative Assistant to support a team of attorneys in the Litigation practice. You will manage calendars, file in federal courts, draft correspondence, coordinate travel, and assist with billing and onboarding.

Ideal candidates have 3–5 years of experience in law firm administration, are highly organized, proficient in Microsoft Office, and comfortable with confidential information.

Qualifikationen

• 3–5 years' experience providing administrative support to litigation attorneys in a law firm.
• Experience with filing in federal and other courts required.
• Proficient in Microsoft Office Suite, especially Outlook, Word and PowerPoint.
• Proficiency with firm technology including Cisco Jabber, Zoom, Intapp and iManage.

Aufgaben

• Manage complex attorney calendars; coordinate deadlines, filings, and reminders.
• Greet clients and visitors; maintain a professional, welcoming experience.
• Draft and proofread correspondence and legal documents; prepare engagement letters.
• Handle time entry; support billing and matter lists; ensure accuracy of data.
• Arrange travel and meetings; coordinate with Marketing on materials and bios.
• Collaborate with departments to resolve administrative needs; assist onboarding.

Kenntnisse

Microsoft Office Suite

Outlook

Word

PowerPoint

Cisco Jabber

Zoom

Intapp

iManage

Client service

Time management

Tools

Cisco Jabber

Zoom

Intapp

iManage

Jobbeschreibung

The SF office of a top global law firm is seeking an Administrative Assistant to support a team of attorneys in the Litigation practice. You will manage calendars, file in federal courts, draft correspondence, coordinate travel, and assist with billing and onboarding.

Ideal candidates have 3–5 years of experience in law firm administration, are highly organized, proficient in Microsoft Office, and comfortable with confidential information.