Litigation Assistant/Office Manager

Vaco Recruiter Services; New York (NY); On-site; USD 95,000 - 115,000; Full time

Job summary

National law firm in San Francisco seeks a Litigation Assistant / Assistant Office Manager to support multiple attorneys in a fast-paced environment while taking on leadership and office-management responsibilities.

This dual-role position involves supervising a team of approximately five Paralegals and Legal Assistants, managing calendars, filings, and administrative tasks to ensure smooth operations across the office.

Qualifications

• 8+ years of litigation support experience in a law firm.
• Experience supporting multiple attorneys in high-volume litigation.
• Strong knowledge of CA and federal court filing procedures.
• Excellent organizational, written, and verbal communication skills.
• Ability to train or mentor other legal support professionals.

Responsibilities

• Provide high-level litigation support to multiple attorneys.
• Prepare and file pleadings, motions, discovery, and correspondence.
• Manage attorney calendars and court deadlines.
• Coordinate discovery, subpoenas, and deposition prep.
• Assist with trial prep, exhibits, and trial notebooks.
• Maintain organized case files and support billing efforts.
• Lead and mentor a team of paralegals and legal assistants.
• Partner with office leadership on operations and staff engagement.
• Provide leadership coverage when Regional Office Manager is unavailable.

Skills

Litigation support

Multi-attorney coordination

Organization & time management

Communication

Leadership / mentoring

Tools

Microsoft Office Suite

Job description

Client: National law firm

Title: Litigation Assistant / Assistant Office Manager

Salary: $95,000 -$115,000 + discretionary bonus

Location: San Francisco, CA | 4–5 days onsite

Job Description:

A leading national law firm is seeking an experienced Litigation Assistant / Assistant Office Manager to join its San Francisco office.

This is a unique dual-role opportunity for a senior litigation support professional who wants to remain hands-on with legal work while taking on additional leadership and office management responsibility. The position will support multiple attorneys in a fast-paced litigation environment while also helping oversee a team of approximately five Paralegals and Legal Assistants.

Responsibilities

• Provide high-level litigation support to multiple attorneys across complex matters.
• Prepare, revise, proofread, and electronically file pleadings, motions, discovery, correspondence, and other legal documents.
• Manage attorney calendars, court deadlines, depositions, hearings, mediations, and client meetings.
• Coordinate discovery, subpoenas, document production, deposition preparation, and exhibits.
• Assist with trial preparation, witness coordination, trial notebooks, exhibit binders, and logistics.
• Maintain organized electronic and physical case files.
• Support attorney time entry, billing coordination, and matter administration.
• Communicate professionally with clients, courts, opposing counsel, vendors, and experts.
• Co-manage and provide day-to-day guidance to a team of Paralegals and Legal Assistants.
• Serve as an onsite resource for staff and attorneys regarding office procedures and administrative needs.
• Assist with onboarding, training, office operations, vendors, supplies, and employee engagement initiatives.
• Partner with the Regional Office Manager and firm leadership on operational and administrative projects.
• Provide leadership coverage when the Regional Office Manager is traveling or unavailable.

Qualifications

• Extensive litigation legal assistant experience in a law firm environment; approximately 8+ years preferred.
• Experience supporting multiple attorneys simultaneously in a high-volume litigation practice.
• Strong knowledge of California and federal court filing procedures.
• Excellent organizational, prioritization, and deadline-management skills.
• Strong written and verbal communication.
• Confident, professional presence with the ability to provide direction and push back appropriately when needed.
• Experience training, mentoring, or serving as a senior resource to other legal support professionals.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently and manage competing priorities with minimal supervision.
• Strong judgment, discretion, and commitment to confidentiality.