Elite Executive Personal Assistant — Private Family, Remote

Mahler Private Staffing; New York (NY); Hybrid; USD 200,000 - 250,000; Full time

Benefits offered by this job

Health insurance

Annual discretionary bonus

PTO

Job summary

Mahler Private Staffing seeks an Executive Personal Assistant in the New York City area to support a busy private household and executive couple. This role blends remote flexibility with essential in-person collaboration across residences and time zones.

The ideal candidate has 8+ years of EP/PA experience, exceptional discretion, and expert calendar and travel management skills, with a willingness to travel internationally. This long-term position offers a high-level private-service environment.

Qualifications

• Eight+ years of experience as Personal Assistant or Executive Personal Assistant for a high-net-worth individual or family.
• Exceptional proficiency in Outlook, Excel, and Word; comfortable using AI-enabled productivity tools.
• Strong technical fluency across computers, platforms, and mobile devices; able to troubleshoot household technology.
• Calm, controlled, and solutions-oriented; takes genuine ownership of responsibilities.
• Unquestionable integrity, confidentiality, and discretion.
• Outstanding written and verbal communication; polished professional presentation.

Responsibilities

• Manage the Principal’s complex calendar, priorities, and evolving commitments with accuracy and sound judgment.
• Schedule corporate meetings and personal, medical, and household appointments.
• Draft polished formal correspondence and handle sensitive communications with discretion.
• Design and manage domestic and international travel arrangements, including itineraries, passports, visas, and transfers.
• Coordinate closely with the Husband’s Personal Assistant in London and with residence teams.
• Coordinate social gatherings and philanthropic events with venues, staff, vendors, and partners.

Skills

Executive support

Discretion

Communication

Tech fluency

Education

Eight+ years as PA/EP

Tools

Outlook

Excel

Word

AI productivity tools

Job description

Mahler Private Staffing seeks an Executive Personal Assistant in the New York City area to support a busy private household and executive couple. This role blends remote flexibility with essential in-person collaboration across residences and time zones.

The ideal candidate has 8+ years of EP/PA experience, exceptional discretion, and expert calendar and travel management skills, with a willingness to travel internationally. This long-term position offers a high-level private-service environment.