Elite Executive Office Liaison & Admin Support

City Colleges of Chicago; Chicago (IL); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Health benefits

403(b) & 457(b) retirement plans

SURS Retirement Plan

Generous vacation/holidays/personal/s‑

Tuition reimbursement

Job summary

City Colleges of Chicago, Malcolm X College, is seeking an Executive Office Support Liaison to provide confidential administrative support to executive leaders. The role includes front desk coverage, calendar management, correspondence, and meeting coordination.

The ideal candidate has an associate degree and at least three years of admin experience supporting executives, with strong Microsoft Office skills and bilingual English/Spanish preferred.

Qualifications

• Associate's degree from an accredited college. Bachelor's degree or higher preferred
• Three years of experience in an administrative support capacity
• Previous experience supporting executive functions strongly preferred
• Proficient in Outlook and Microsoft Office (Word, Excel, PowerPoint)
• Knowledge of general office procedures and practices
• Excellent interpersonal, written and verbal communication skills
• Ability to compose correspondence
• Strong organizational and time management skills
• Evidence of excellent customer service skills
• Ability to communicate clearly and interact with others respectfully
• Ability to exercise discretion and good judgement
• Ability to work within a culturally diverse environment
• Ability to work independently and meet deadlines while proactively managing multiple tasks and changing priorities
• English and Spanish bilingual preferred

Responsibilities

• Provides executive-level administrative support for confidential matters
• Maintains front desk coverage and greets visitors
• Manages supervisor's calendar and schedules meetings
• Handles inquiries by phone, email, or in person
• Prepares correspondence and maintains confidential files
• Coordinates meetings and events including logistics and materials
• Processes mail and signature requests and maintains filing systems
• Maintains planning reports and procurement/requisition records
• Supports special projects and committee work
• Ensures professional interactions and discretion in all duties

Skills

Outlook proficiency

Microsoft Office

Communication skills

Organizational skills

Discretion and judgment

Time management

Bilingual English/Spanish

Interpersonal skills

Writing ability

Education

Associate's degree

Bachelor's degree or higher preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

City Colleges of Chicago, Malcolm X College, is seeking an Executive Office Support Liaison to provide confidential administrative support to executive leaders. The role includes front desk coverage, calendar management, correspondence, and meeting coordination.

The ideal candidate has an associate degree and at least three years of admin experience supporting executives, with strong Microsoft Office skills and bilingual English/Spanish preferred.