Executive Projects Coordinator for Strategic Initiatives

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Benefits package

Job summary

University of Illinois Urbana-Champaign seeks an Administrative Assistant (Projects Assistant) to support the EVP/VPAA office and advance high-priority initiatives. You will coordinate cross-functional projects, prepare briefing materials, and assist with meetings, logistics, and communications under the Chief of Staff.

Ideal candidates bring strong project management, confidentiality, and problem-solving skills, and are comfortable in a fast-paced university environment, with a commitment to

Qualifications

• High school graduation or equivalent; degree/work experience in business or related field may count toward experience.
• College coursework in business/finance or related area can supplement experience.
• Progressively responsible professional experience in office management and coordination is valued.

Responsibilities

• Coordinate and advance high-priority initiatives for EVP/VPAA office.
• Support meetings, events, logistics, budget management and liaison work.
• Maintain project records, dashboards, and tracking tools for organized information.
• Triaging requests with Business Administrative Associate and ensuring timely execution of deliverables.
• Prepare briefing materials and synthesize data for executive decision-making.
• Assist in adherence to applicable laws and university policies; collaborate with stakeholders.
• Perform other duties as assigned by the Chief of Staff.

Skills

Project management

Confidentiality

Independent work

Organizational skills

Analytical thinking

Communication

Education

High school diploma or GED

College coursework in business/finance

Bachelor's degree or higher (preferred)

Job description

University of Illinois Urbana-Champaign seeks an Administrative Assistant (Projects Assistant) to support the EVP/VPAA office and advance high-priority initiatives. You will coordinate cross-functional projects, prepare briefing materials, and assist with meetings, logistics, and communications under the Chief of Staff.

Ideal candidates bring strong project management, confidentiality, and problem-solving skills, and are comfortable in a fast-paced university environment, with a commitment to