Executive Assistant to the Managing Attorney/CEO

Berkeley Search Consultants; California (MO); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Casual office environment

Hybrid on-site/remote options

Small team (15)

Direct access to CEO

Job summary

Los Angeles Legal Solutions seeks an Executive Assistant to the Managing Attorney/CEO to manage calendars, coordinate meetings, draft documents, and maintain strict confidentiality in a fast-paced environment. This role also supports the CEO's spouse and personal matters, with hybrid on-site and remote days in Encino, CA.

The ideal candidate thrives under deadlines, demonstrates initiative, and coordinates complex logistics while upholding professional standards and discretion.

Qualifications

• Excellent verbal and written communication with strong attention to detail.
• Must have a reliable vehicle.
• Highly organized with the ability to prioritize multiple responsibilities under tight deadlines.
• Proven ability to function in a fast-paced professional environment.
• Strong problem-solving and proactive mindset.
• Demonstrate initiative, adaptability, and resilience when managing shifting priorities.
• Maintains professionalism in demeanor, appearance, and interactions at all times.
• Ability to handle confidential matters with discretion and sound judgment.
• Advanced proficiency in Microsoft Office, document management, and virtual meeting platforms.

Responsibilities

• Manage complex professional calendars, coordinating meetings, court-related obligations, and deadlines with precision.
• Arrange logistics for internal and external meetings, including conference rooms, videoconferencing, and client accommodations.
• Compose, edit, and proofread correspondence, presentations, and legal-related documents.
• Transcribe handwritten notes and dictation; manage high-volume document and email retrieval.
• Facilitate meetings via Zoom and Microsoft Teams and provide technical assistance when needed.
• Develop familiarity with legal matters, clients, courts, and agencies to ensure proactive support.
• Maintain strict confidentiality while handling sensitive legal and business information.
• Keep leadership informed of upcoming commitments and ensure timely follow-up on action items.

Skills

Calendar management

Travel coordination

Written communication

Discretion & confidentiality

Microsoft Office

Zoom

Microsoft Teams

Verbal communication

Tools

Zoom

Microsoft Teams

Job description

Title: Executive Assistant to the Managing Attorney / CEO

Client: Los Angeles Legal Solutions

Reports To:

• Managing Attorney / CEO, F. Jay Rahimi (85%)
• Wife + Associate Attorney with a different company, Allie Rahimi (15%)

On-Site Location(s):

• Business Office: Encino, California

Salary Range/Compensation: DOE

About the Firm

Los Angeles Legal Solution is dedicated to serving the Southern California community with integrity, care, and high-quality legal representation. The firm provides personalized service to every client, ensuring thoughtful legal strategies and an exceptional client experience. Our work is grounded in respect, responsiveness, and a commitment to achieving the best possible outcomes.

Position Overview

We are seeking a highly skilled Executive Assistant to provide comprehensive administrative, operational, and limited personal support to the Managing Attorney/CEO and his spouse, who is also an attorney. This role is ideal for a professional who thrives in a fast-paced, deadline-driven environment and demonstrates initiative, adaptability, and sound judgment.

The Executive Assistant will serve as a trusted partner, anticipating needs, managing competing priorities, streamlining workflows, and ensuring both professional and personal responsibilities run seamlessly.

Attractive Factors

• Casual yet professional office environment
• Down to earth, kind, self-made Managing Attorney / CEO
• 15 employees in office on varying days
• Flexible on-site in business office + home office + remote days

Key Responsibilities

Executive & Legal Administrative Support

• Manage complex professional calendars, coordinating meetings, court-related obligations, and deadlines with precision.
• Arrange logistics for internal and external meetings, including conference rooms, videoconferencing, and client accommodations.
• Compose, edit, and proofread correspondence, presentations, and legal-related documents.
• Transcribe handwritten notes and dictation; manage high-volume document and email retrieval.
• Facilitate meetings via Zoom and Microsoft Teams and provide technical assistance when needed.
• Develop familiarity with legal matters, clients, courts, and agencies to ensure proactive support.
• Maintain strict confidentiality while handling sensitive legal and business information.
• Keep leadership informed of upcoming commitments and ensure timely follow-up on action items.

Client & Professional Relations

• Deliver exceptional service to clients, colleagues, and external partners with a proactive, solutions-oriented approach.
• Communicate professionally with courts, agencies, opposing counsel, and professional organizations.
• Represent the office with discretion, professionalism, and responsiveness.

Operations & Travel Coordination

• Coordinate domestic and international travel, including flights, hotels, and transportation.
• Monitor itineraries to ensure smooth arrivals, departures, and schedule transitions.
• Suggest and implement process improvements to enhance efficiency and workflow.
• Maintain personal calendars and align them with professional obligations.
• Schedule medical, household, and personal appointments while avoiding conflicts.
• Provide discreet, high-level support that enables leadership to remain focused on legal practice and firm growth.
• Provide thoughtful support to the spouse in managing household logistics, scheduling, and coordination of vendors, services, and appointments.
• Serve as a discreet liaison for personal matters, helping to organize priorities, streamline responsibilities, and reduce administrative burden for the CEO and his wife.

Qualifications & Skills

• Exceptional verbal and written communication skills with strong attention to detail.
• Must have a reliable vehicle.
• Highly organized with the ability to prioritize multiple responsibilities under tight deadlines.
• Proven ability to function effectively in a fast-paced professional environment.
• Strong problem-solving and decision-making capabilities with a proactive mindset.
• Demonstrate initiative, adaptability, and resilience when managing shifting priorities.
• Maintains professionalism in demeanor, appearance, and interactions at all times.
• Ability to handle confidential matters with discretion and sound judgment.
• Advanced proficiency in Microsoft Office, document management, and virtual meeting platforms.
• Client-service mindset with a “can-do” attitude and commitment to excellence.

Interview Process

• 1st video with Jay (Managing Attorney/CEO)
• 2nd in person with Jay (Managing Attorney/CEO)
• 3rd in person with Allie (wife)