Executive Assistant

Elevex Capital, LLC; Westlake (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Elevex Capital is seeking an Executive Assistant to support the CEO and ELT in a fast-paced, high-growth finance and leasing environment. The role focuses on executive scheduling, coordinating quarterly meetings, and producing recurring management and board materials.

The ideal candidate is highly organized, discreet with confidential information, and able to anticipate leadership needs across executive operations. Strong Microsoft Office skills and professional demeanor are essential.

Qualifications

• 3+ years of experience supporting senior executives in financial services or professional environments.
• Exceptional organizational, scheduling, and time-management skills with strong attention to detail.
• Excellent written and verbal communication and a professional, service-oriented demeanor.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Executive & ELT Scheduling: Own and manage the CEO's calendar and coordinate scheduling across the Executive Leadership Team; arrange meetings, travel, and logistics; prepare agendas and materials.
• Quarterly Functional Meetings & Reporting Cadence: Coordinate planning and logistics of quarterly meetings; assemble, format, and distribute management and board materials; track deadlines.
• Administrative & Office Support: Manage correspondence, document prep, expense reporting, and records organization; handle internal/external communications for the CEO and ELT.

Skills

organizational skills

scheduling

time-management

communication

discretion with confidential info

Tools

Microsoft Office

Job description

Elevex Capital is a fast-paced, high-growth specialty equipment finance and leasing firm. Confidential - Elevex Capital, LLC.

About the Role

Elevex Capital is seeking an Executive Assistant to support the CEO and Executive Leadership Team (ELT) in a fast-paced, high-growth specialty equipment finance and leasing environment. This role is central to the firm's reporting cadence and leadership operations- managing executive scheduling, coordinating quarterly functional meetings, and supporting the preparation and distribution of recurring management and board reporting materials. The ideal candidate is exceptionally organized, discreet with confidential information, and able to anticipate the needs of senior leaders.

Responsibilities

Executive & ELT Scheduling

• Own and manage the CEO's calendar and coordinate scheduling across the Executive Leadership Team.
• Arrange meetings, travel, and logistics; resolve scheduling conflicts and protect executive time.
• Prepare agendas, materials, and follow-ups for executive and leadership meetings.

Quarterly Functional Meetings & Reporting Cadence

• Coordinate the planning and logistics of quarterly functional meetings, including scheduling, materials, and action-item tracking.
• Support the firm's recurring reporting cadence- assembling, formatting, and distributing management and Board of Directors summary materials.
• Maintain calendars and trackers for recurring governance, committee, and reporting deadlines.

Administrative & Office Support

• Manage correspondence, document preparation, expense reporting, and records organization for the executive office.
• Coordinate internal and external communications and events on behalf of the CEO and ELT.
• Handle confidential information with the highest level of discretion.

Success in the First 6 Months

• Executive calendars and the quarterly meeting cadence run smoothly and proactively.
• Reporting materials are assembled and distributed reliably and on schedule.
• Becomes a trusted, discreet partner to the CEO and ELT.

Qualifications

• 3+ years of experience supporting senior executives, ideally in financial services or a professional environment.

Required Skills

• Exceptional organizational, scheduling, and time-management skills with strong attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication and a professional, service-oriented demeanor.
• Proven ability to manage confidential information with discretion.

Preferred Skills

• Experience coordinating board or executive-level reporting and meetings.
• Familiarity with financial services, specialty finance, or leasing.
• Experience supporting multiple executives or a leadership team simultaneously.