Elite Elementary Executive Secretary to Principal

Pasadena Independent School District; Houston (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

Pasadena Independent School District seeks an Executive Secretary to Principal to support the school office and staff with efficient clerical services. The role handles correspondence, scheduling, records, and budget-related tasks, using strong word processing, spreadsheet, and database skills.

Responsibilities include assisting students, teachers, and parents, managing communications, maintaining files, processing purchases, and coordinating calendar and meetings for the principal.

Qualifications

• High School Diploma or GED is required.
• Three or more years of advanced secretarial experience.
• Experience in a public school setting is preferred.
• Strong clerical and office skills with proficient computer use.

Responsibilities

• Assist students, teachers, and parents as needed.
• Type written correspondence and route as appropriate.
• Receive calls, relay messages, and coordinate with staff.
• Maintain files, inventories, mailing lists, and student records.
• Receive, store, and issue supplies and equipment.
• Sort and deliver mail and documents.
• Maintain daily attendance logs and substitute records.
• Prepare instructional materials and campus communications using a computer.
• Process schedule changes and calendar for principal.
• Monitor time records, including sick leave and vacation.

Skills

Advanced clerical skills

Excel proficiency

Word processing

Data entry

Record keeping

Strong communication

Interpersonal skills

10-key / calculator

Budgeting knowledge

Education

High School Diploma or GED

Job description

Pasadena Independent School District seeks an Executive Secretary to Principal to support the school office and staff with efficient clerical services. The role handles correspondence, scheduling, records, and budget-related tasks, using strong word processing, spreadsheet, and database skills.

Responsibilities include assisting students, teachers, and parents, managing communications, maintaining files, processing purchases, and coordinating calendar and meetings for the principal.