Eliot Society Programs Events Coordinator

Washington University in St. Louis; Missouri; On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Metro U-Pass

Tuition assistance

Job summary

Washington University in St. Louis seeks a Coordinator for Eliot Society Programs within University Advancement. The role supports staffing, planning and execution of events to strengthen alumni and friend ties, with on-site evening and weekend duties as needed.

Responsibilities include coordinating logistics, budgets, registrations and post-event follow-up, plus drafting event briefings and leading communications to Eliot Society members and Leadership constituents.

Qualifications

• Education: High school diploma or equivalent.
• Relevant Experience: 3 years in advancement or related fields.
• Demonstrated ability to use SharePoint, donor databases, and digital comms tools.

Responsibilities

• Provide logistical oversight to Eliot Society and Leadership events regionally.
• Coordinate venue logistics, setup, transportation and guest flow.
• Monitor budgets, track expenses, and process invoices.
• Manage RSVP tracking and attendee lists for events.
• Maintain and update event websites and registration systems (ARCH, Adv Form, Marketing Cloud).
• Draft event briefings for internal stakeholders and lead communications for invitations and reminders.

Skills

Advanced SharePoint

MyEmma

Advancement Form

Donor databases

Digital communication tools

Technology learning

Education

High school diploma or equivalent

Tools

Salesforce Marketing Cloud

Microsoft Office

Adobe Acrobat

Database Software

Job description

Washington University in St. Louis seeks a Coordinator for Eliot Society Programs within University Advancement. The role supports staffing, planning and execution of events to strengthen alumni and friend ties, with on-site evening and weekend duties as needed.

Responsibilities include coordinating logistics, budgets, registrations and post-event follow-up, plus drafting event briefings and leading communications to Eliot Society members and Leadership constituents.