Eliot Society Events Coordinator

UNKNOWN; United States; On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Metro transit U-Pass

Vacation & holidays

Job summary

Washington University in St. Louis invites applications for an Eliot Society Events Coordinator, focused on staffing, planning and executing campus ceremonies and alumni engagements in St. Louis and surrounding areas.

The role supports on-site evening events and weekend programs, coordinating logistics, venues, invitations and post-event follow-up while tracking budgets and vendor arrangements. Strong teamwork, planning and communication skills are essential.

Qualifications

• High school diploma or equivalent required; relevant experience preferred.
• Strong communication, planning and budgeting capabilities needed.
• Ability to work evenings, weekends and travel as required.

Responsibilities

• Provide logistical oversight for Eliot Society and Leadership events in St. Louis and regionally.
• Coordinate event timelines, venue scouting, invitations, reservations and design.
• Monitor budgets, track expenses and maintain accurate records.
• Process invoices and manage vendor payments with proper documentation.
• Manage RSVP tracking and attendance reporting for events.
• Maintain event websites and registration platforms (ARCH, Adv Form, Marketing Cloud).
• Draft event briefings and lead internal communications for stakeholders and guests.
• Serve as primary communications lead for invitations, reminders and follow-ups.

Skills

Active Listening

Adaptability

Communication

Detail-Oriented

Event Planning

Multitasking

Time Management

Teamwork

Relationship Building

Workflow Management

Education

High school diploma

Tools

SharePoint

MyEmma

Advancement Form

Donor Databases

Salesforce Marketing Cloud

Job description

Washington University in St. Louis invites applications for an Eliot Society Events Coordinator, focused on staffing, planning and executing campus ceremonies and alumni engagements in St. Louis and surrounding areas.

The role supports on-site evening events and weekend programs, coordinating logistics, venues, invitations and post-event follow-up while tracking budgets and vendor arrangements. Strong teamwork, planning and communication skills are essential.