Elementary School Secretary/Bookkeeper (10 months)

Montgomery-Public-Schools; Anniston (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Anniston City Board of Education is seeking a Local School Secretary/Bookkeeper to support the Principal and administrative staff. The role requires accurate bookkeeping, data entry, and coordination of financial records for the school.

The candidate will manage accounts payable/receivable, prepare financial reports, issue checks, reconcile accounts, and assist with budget controls while maintaining confidentiality and following district policies.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years bookkeeping experience required.
• Post-secondary training in secretarial and accounting preferred.

Responsibilities

• Record transactions to accounts receivable and payable, plan and supervise the process.
• Prepare periodic financial and statistical statements, reports, and tabulations.
• Enter data and produce periodic computer-generated reports.
• Issue purchase orders and check invoices; prepare checks.
• Reconcile school reports and bank accounts.
• Classify and record daily receipts and disbursements.
• Prepare daily and bank balance reports and related reports.
• Maintain records of school budget transactions.

Skills

Bookkeeping

Secretarial skills

Computer literacy

Communication

Education

High school diploma or equivalent

Tools

Accounting software

Job description

JOB TITLE: Local School Secretary/Bookkeeper

WORK DAYS:10 Months (202 Days)

REPORTS TO: Principal

FLSA STATUS: Non Exempt

MINIMUM QUALIFICATIONS:

1. High school diploma or equivalent.
2. Minimum of two (2) years bookkeeping experience.
3. Post-secondary training in secretarial and accounting preferred.

DUTIES AND RESPONSIBILITIES:

1. Plan, perform, and supervise the recording of transactions to accounts receivable and payable.
2. Prepare periodic financial and statistical statements, reports, and tabulations.
3. Enter data on computer and produce periodic computer-generated reports.
4. Issue purchase orders and check invoices; prepare checks.
5. Reconcile school reports and bank accounts.
6. Classify and record daily receipts and disbursements.
7. Prepare daily reports, bank balance reports and other related reports.
8. Keep records and controls of school budget transaction.
9. Receive and audit monies collected from various sources.
10. Perform a variety of secretarial/clerical duties to support supervisory and administrative personnel in handling daily activities.
11. Receive and route telephone calls, answer routine questions, greet visitors, ascertain nature of business and direct visitors to appropriate persons.
12. Compose routine correspondence, type correspondence, memoranda, reports, manuscripts and other materials.
13. Maintain an alphabetical, numerical or simple subject matter filing system.
14. Maintain data, statistics and other information and prepare reports as required.
15. Maintain school records as required.
16. Perform office routines and practices as assigned.
17. Communicate effectively with the public, staff members, students, parents, administrators and other contact persons using tact and good judgment.
18. Follow attendance, punctuality and proper dress rules.
19. Maintain confidentiality regarding school/workplace matters.
20. Model and maintain high ethical standards.
21. Demonstrate initiative in the performance of assigned responsibilities.
22. Maintain expertise in assigned area.
23. Successfully participate in the training programs offered to increase skills and proficiency related to assignment.
24. Keep supervisor informed of potential problems of unusual events.
25. Respond to inquiries and concerns in a timely manner.
26. Exhibit interpersonal skills to work as an effective team member.
27. Demonstrate support for the school system and its goals and priorities.
28. Demonstrate initiative in identifying potential problems or opportunities for improvement.
29. Prepare all required reports and maintain all appropriate records.
30. Be available to work beyond the 40-hour week when needed.
31. Perform other tasks consistent with the goals and objectives of this position.
32. Other duties as assigned.

Required Knowledge, Skills and Abilities:

1. Considerable knowledge of the principles and practices of bookkeeping and the ability to apply this knowledge to work situations.
2. Considerable knowledge of the laws, rules, and regulations controlling budget, internal record keeping activities, and contract procedures.
3. Ability to prepare complete and accurate accounting records and statements.
4. Ability to keep complex records, to assemble and organize data and to prepare reports from such records.
5. Ability to express oneself clearly and concisely, orally and in writing.
6. Ability to operate a standard office machines.
7. Knowledge of computers and their operation and ability to use designated software.

Physical Requirements:Physical strength, mobility, dexterity, stamina and acuity are required to perform job responsibilities. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of fore as frequently as needed to move objects.

Evaluation:Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Please Note:All candidates must submit to a background check. Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Anniston City Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Anniston City Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.