Administrative Secretary - Curriculum & Instruction

Montgomery-Public-Schools; Birmingham (AL); Sur place; USD 44 000 - 59 000; Plein temps

Résumé du poste

Montgomery-Public-Schools in Birmingham, AL seeks an Administrative Secretary to support the Executive Director of Curriculum and Instruction. This position provides crucial office and clerical support so department leaders can devote maximum attention to instructional priorities.

The role involves coordinating meetings, composing correspondence, maintaining files, organizing travel, and safeguarding confidential information.

Qualifications

• Graduation from high school or equivalent with experience in general administrative support.
• Associates degree preferred or three years of general administrative work experience.

Responsabilités

• Relieve supervisor from routine tasks and prepare/typetrain reports.
• Compose and prepare correspondence; disseminate information; draft reports.
• Serve as liaison between supervisor, staff, students, parents and public.
• Maintain office files and records; organize meetings and minutes.
• Schedule meetings, manage calendars, and coordinate travel and accommodations.
• Protect confidential information and maintain professional demeanor.
• Attend workshops to maintain technical knowledge; organize meeting spaces.
• Perform other duties as assigned.

Formation

High school diploma or equivalent

Associates degree preferred

Description du poste

Job Title

Administrative Secretary

Reports To

Executive Director of Curriculum and Instruction

Work Days

240 Days (12 Months)

Salary

Classified Schedule 35-8 ($43.647 - $58,961)

Location

Central Office

FLSA Status

EXEMPT, NON-EXEMPT (X)

Job Description

The Executive Director, Curriculum & Instruction’s Administrative Secretary assists and relieves the administrative staff of paperwork and other assigned duties so that he/she may devote maximum attention to the responsibilities of their departments and their administrative duties. The Administrative Secretary provides office and clerical support to assist with the efficient operations of the school district.

Duties and Responsibilities

• Performs a variety of office administrative tasks in relieving a supervisor of important details.
• Composes and prepares correspondence for signature; disseminates definitive information; prepares and types periodic and special reports.
• Serves as an intermediary between supervisor and other officials, students, parents, business or the general public; gathers data, supplies information; explains policies and procedures; assists in solving complex problems at the procedural level.
• Maintains office files/records.
• Schedules meetings and conferences and completes details relating to meetings; attends meetings and takes and transcribes minutes; prepares reports and summaries.
• Keeps appointments calendar; keeps supervisor informed of important administrative matters and sees that appointments are kept.
• Maintains customer confidence and protects operations by keeping information confidential.
• Maintains technical knowledge by attending educational workshops and reading secretarial publications.
• Book meeting rooms and conference facilities.
• Organize travel and accommodations.
• Must have the ability to make people feel at ease by being gracious and welcoming or able to smooth the ruffled composition of someone waiting on assistance.
• Performs other duties as assigned.

Qualifications

Any combination of education and experience equivalent of graduation from high school and experience in general administrative support and clerical work. Prior experience in procurement preferred. Associates degree preferred or three (3) years of experience in general administrative work or support. Performs other duties as assigned. The job requirements should not be construed to imply that these requirements are the exclusive standards of the position. (Experience outside of an education setting is acceptable for meeting these qualifications.)

* SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE. *

Physical Requirements

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

Revised

October 2026

Background Check and Eligibility

All candidates must submit to a background check (https://fieldprintalabama.com/individuals). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee’s name and Social Security number match.