Elementary School Administrative Secretary

Community Unit School District 200; Wheaton (IL); On-site; USD 23,000 - 32,000; Full time

Job summary

Community Unit School District 200 is seeking an Elementary Principal Secretary to provide essential administrative support within the building. You will manage communications, scheduling, and confidential information while liaising with staff, students, and families.

The role requires strong organizational and interpersonal skills, proficiency with standard office software, and the ability to multi-task in a fast-paced environment. 10-month schedule and 7.5 hours/day apply.

Qualifications

• High school diploma or equivalent.
• Prior office experience required.
• Positive, professional attitude.
• Excellent written and oral communication.
• Strong interpersonal skills with conflict management.
• Excellent technical skills with various software and database apps (Word, Excel, PowerPoint, Synergy, Subfinder).
• Good organizational skills; ability to schedule events.
• Ability to handle confidential situations with poise and diplomacy.
• Problem solving and ability to multi-task amid interruptions.
• Ability to work with diverse groups.

Responsibilities

• Prepares written materials (schedules, reports, memos, letters) for reference.
• Serves as a conduit for communication between administrators, staff, parents and students.
• Attends meetings representing building administration and takes minutes.
• Compiles data from attendance, enrollment counts, payroll for compliance.
• Coordinates school-based programs and activities.
• Maintains documents, files and records for up-to-date reference and audit.
• Maintains inventories of supplies and materials.
• Orients new building personnel regarding district practices.
• Responds to inquiries by phone, letter or in person.
• Provides basic first aid to students in the nurse's absence.
• Coordinate building safety and security with Principal.
• Other duties as assigned.

Skills

Excellent communication

Strong interpersonal skills

Technical skills

Multi-tasking

Problem solving

Diplomacy

Education

High school diploma or equivalent

Tools

Word

Excel

PowerPoint

Synergy

Subfinder

Job description

Community Unit School District 200 is seeking an Elementary Principal Secretary to provide essential administrative support within the building. You will manage communications, scheduling, and confidential information while liaising with staff, students, and families.

The role requires strong organizational and interpersonal skills, proficiency with standard office software, and the ability to multi-task in a fast-paced environment. 10-month schedule and 7.5 hours/day apply.