Elementary School Administrative Coordinator

Cakwarriors; Knoxville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

CAK seeks an Elementary School Administrative Assistant to support the Elementary Principal, staff, students, and parents. The role requires professionalism, confidentiality, and leadership to maintain stable office operations and effective communication.

Responsibilities include managing records, budgeting, deposits, purchases, and scheduling; assisting with events, field trips, and emergencies; and providing timely information to parents and staff.

Qualifications

• Display love for the Lord and support CAK's mission.
• Regularly attend a local Christian church.
• Strong written and oral communication skills.
• Proficient with word processing, spreadsheets, and databases.
• Able to multitask and prioritize tasks.
• Ability to work well with administrators, staff, students, and parents.
• Maintain confidentiality.

Responsibilities

• Maintain accurate financial records and handle purchasing and billing coding for the elementary school.
• Collect and record all financial deposits for submission to the Business Office.
• Order curriculum, classroom supplies, student supplies, and office supplies.
• Maintain accurate student admissions records and cumulative files.
• Manage petty cash and submit monthly reconciliation reports to the Business Office.
• Process and code monthly credit card transactions and ensure accurate recording.
• Submit smart tuition billing to the Business Office for incidental charges.
• Assist with Title II and professional development for the elementary school.
• Provide information to parents in person, by telephone, and via email.
• Coordinate schedules for elementary school administrators and appointments.
• Type and send correspondence from administrators; assist with materials like rosters and schedules.
• Maintain confidentiality and organize the workroom; support for emergencies.
• Coordinate substitute assignments and assist with sign-in and daily materials.
• Maintain attendance records for faculty and staff in Paylocity and reconcile monthly.
• Provide forms to faculty and assist in completing them.
• Assist in preparing materials for building-level meetings and supervise duties as needed.
• Assist in classrooms when required and support staff.
• Provide professional support to administrators and maintain a respectful environment.
• Receive, sort, and distribute mail; manage time and prioritize tasks.

Skills

Communication skills

Office software

Team collaboration

Adaptability

Confidentiality

Customer service

Multitasking

Professionalism

Tools

Paylocity

Student Information System

Job description

CAK seeks an Elementary School Administrative Assistant to support the Elementary Principal, staff, students, and parents. The role requires professionalism, confidentiality, and leadership to maintain stable office operations and effective communication.

Responsibilities include managing records, budgeting, deposits, purchases, and scheduling; assisting with events, field trips, and emergencies; and providing timely information to parents and staff.