Elementary School Admin Secretary & Records Specialist

HOLMQUIST ELEMENTARY; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Alief Independent School District’s Holmquist Elementary in Houston seeks a secretary who will also support the principal with a range of administrative tasks. The role emphasizes accurate record-keeping, budgeting, communications, and office operations to ensure a well-run campus.

Requirements include a high school diploma or GED with paraprofessional certification, five years as a secretary, strong keyboarding, and proficiency with office software to manage spreadsheets, databases, and word

Qualifications

• Five years' experience as a secretary.
• Alief secretarial experience preferred.
• High school diploma or GED; paraprofessional certification required.
• Proficient keyboarding and file maintenance; knowledge of basic accounting.

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations per district standards.
• Maintain a daily teacher attendance log and substitute records; process leave requests and reports.
• Maintain school calendar and file all required reports and student records.
• Receive calls, assist students, parents and staff; schedule meetings for the principal.
• Assist with campus budget, purchase orders, and inventory of supplies.

Skills

Keyboarding

File maintenance

District knowledge

Record-keeping

Basic accounting

Instruction following

Multi-tasking

Organization

Communication

Interpersonal skills

Software proficiency

Education

High school diploma or GED

Paraprofessional certification

Tools

Spreadsheets

Databases

Word processing

Job description

Alief Independent School District’s Holmquist Elementary in Houston seeks a secretary who will also support the principal with a range of administrative tasks. The role emphasizes accurate record-keeping, budgeting, communications, and office operations to ensure a well-run campus.

Requirements include a high school diploma or GED with paraprofessional certification, five years as a secretary, strong keyboarding, and proficiency with office software to manage spreadsheets, databases, and word