Electrical Operations Coordinator

inSync Staffing; Hodgkins (IL); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

inSync Staffing is hiring an Electrical Operations Coordinator in Hodgkins, IL to support electrical service operations for large-scale conventions, trade shows, and events.

Responsibilities include processing exhibitor orders, coordinating service requests, dispatching work, and assisting with billing. Training provided. Flexible hours with travel up to 30% and shifts 7:00 AM–3:30 PM possible.

Qualifications

• Strong customer service and communication skills.
• Excellent attention to detail and organizational abilities.
• Proficiency with computers, data entry, and Microsoft Office.
• Ability to review floor plans, process orders, and maintain accurate records.
• Ability to multitask in a fast-paced, deadline-driven environment.
• Comfortable communicating with customers, coworkers, and field personnel.
• Ability to work independently and collaboratively.
• Flexible availability, including evenings, weekends, and extended shifts.
• Willingness and ability to travel for assignments lasting up to 14 days.

Responsibilities

• Pre-Show Preparation: Process electrical service orders submitted by exhibitors.
• Show Site – Electrical Service Desk: Process new electrical orders, changes, and service requests.
• Show Site – Dispatch: Dispatch labor tickets to electricians and track work assignments.
• Show Site – Data Entry and Billing: Enter labor hours, materials, and service information into the billing database.

Skills

Customer service

Attention to detail

Data entry

Floor plans

Multitasking

Communication

Independent work

Evenings/weekends

Travel readiness

Job description

Title: Electrical Operations Coordinator

Pay Rate: $19.50– Hourly, paid weekly

Location: Hodgkins, IL 60525

Typical shift: 7:00 AM–3:30 PM.

Hours: Flexible schedule, including evenings and weekends. Hours may fluctuate between 20–60 per week based on business needs.

Travel: Up to 30% annually, including Anaheim, San Diego, Chicago, and San Francisco. Travel assignments may last 7–14 days.

Job Summary

Seeking dependable, detail-oriented Electrical Operations Coordinators to support electrical service operations for large-scale conventions, trade shows, and events. This position involves processing exhibitor orders, coordinating electrical service requests, maintaining accurate documentation, dispatching work assignments, and assisting with billing. Employees may be assigned to the Pre-Show Preparation Team or Show Site Team based on operational needs. No prior electrical experience is required. Paid training will be provided.

Required Skills

• Strong customer service and communication skills.
• Excellent attention to detail and organizational abilities.
• Proficiency with computers, data entry, and Microsoft Office.
• Ability to review floor plans, process orders, and maintain accurate records.
• Ability to multitask in a fast-paced, deadline-driven environment.
• Comfortable communicating with customers, coworkers, and field personnel.
• Ability to work independently and collaboratively.
• Flexible availability, including evenings, weekends, and extended shifts.
• Willingness and ability to travel for assignments lasting up to 14 days.

Job Description

Pre-Show Preparation

• Process electrical service orders submitted by exhibitors.
• Contact exhibitors to clarify orders and resolve missing information.
• Review and audit electrical orders against event floor plans.
• Maintain accurate order logs and update service documentation.
• Coordinate with internal teams to prepare for upcoming events.

Show Site – Electrical Service Desk

• Process new electrical orders, changes, and service requests.
• Communicate with exhibitors regarding electrical services and billing concerns.
• Prepare and print labor tickets and service documentation.
• Maintain daily traffic logs and track exhibitor requests.
• Coordinate with dispatchers and data entry personnel to resolve service issues.

Show Site – Dispatch

• Dispatch labor tickets to electricians and track work assignments.
• Update crew sheets, labor records, and floor plans.
• Communicate service delays and updates to the electrical service desk.
• Verify completed labor tickets for accuracy.
• Assist with employee check-ins, timecards, and preparation for upcoming work.

Show Site – Data Entry and Billing

• Enter labor hours, materials, and service information into the billing database.
• Review invoices for accurate hours, materials, and rates.
• Process electrical service charges and maintain billing records.
• Identify and correct discrepancies before finalizing charges.

Preferred Skills

• Previous experience in customer service, administrative support, dispatch, order processing, or billing.
• Experience working in event operations, conventions, trade shows, or hospitality.
• Familiarity with floor plans, work orders, or service tickets.
• Experience handling customer billing questions or disputes.
• Strong data accuracy and problem-solving skills.

Benefits (employee contribution):

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.#IND1126