Elections & Licensing Operations Specialist

Wellesley; Wellesley (MA); On-site; USD 4,890,000 - 6,590,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Town of Wellesley is seeking a full-time Licensing and Elections Administrator to manage a wide range of clerical tasks, licenses, and vital statistics. The role supports the Town Clerk’s office, updates databases and websites, and helps oversee elections, census, and town meetings.

Strong attention to detail and confidentiality are essential. Responsibilities include election day management, staff coordination, and occasional independent office coverage.

Qualifications

• Associate’s degree or equivalent required.
• Two years of office and customer service experience preferred.
• Strong customer focus with integrity and confidentiality.
• Excellent interpersonal and communication skills.
• Ability to prioritize workflow and meet deadlines despite interruptions.
• Knowledge of applicable state and local laws, regulations, and bylaws.
• Proficiency with Microsoft Office.
• Flexibility to work additional hours/evenings when needed.

Responsibilities

• Develop and update databases and website pages to support town operations.
• Support the election and referendum process, annual Town Census, and Town Meeting.
• Manage election locations setup and election day operations with 100+ staff.
• Provide independent coverage of the office during vacations or lunch breaks.
• Ensure all tasks comply with established legal and departmental procedures.

Skills

Customer service

Interpersonal skills

Communication

Organizational skills

Attention to detail

Education

Associate’s degree or equivalent

Tools

Microsoft Office

Job description

The Town of Wellesley is seeking a full-time Licensing and Elections Administrator to manage a wide range of clerical tasks, licenses, and vital statistics. The role supports the Town Clerk’s office, updates databases and websites, and helps oversee elections, census, and town meetings.

Strong attention to detail and confidentiality are essential. Responsibilities include election day management, staff coordination, and occasional independent office coverage.