Licensing and Elections Administrator

Wellesley; Wellesley (MA); On-site; USD 4,890,000 - 6,590,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Town of Wellesley is seeking a full-time Licensing and Elections Administrator to manage a wide range of clerical tasks, licenses, and vital statistics. The role supports the Town Clerk’s office, updates databases and websites, and helps oversee elections, census, and town meetings.

Strong attention to detail and confidentiality are essential. Responsibilities include election day management, staff coordination, and occasional independent office coverage.

Qualifications

• Associate’s degree or equivalent required.
• Two years of office and customer service experience preferred.
• Strong customer focus with integrity and confidentiality.
• Excellent interpersonal and communication skills.
• Ability to prioritize workflow and meet deadlines despite interruptions.
• Knowledge of applicable state and local laws, regulations, and bylaws.
• Proficiency with Microsoft Office.
• Flexibility to work additional hours/evenings when needed.

Responsibilities

• Develop and update databases and website pages to support town operations.
• Support the election and referendum process, annual Town Census, and Town Meeting.
• Manage election locations setup and election day operations with 100+ staff.
• Provide independent coverage of the office during vacations or lunch breaks.
• Ensure all tasks comply with established legal and departmental procedures.

Skills

Customer service

Interpersonal skills

Communication

Organizational skills

Attention to detail

Education

Associate’s degree or equivalent

Tools

Microsoft Office

Job description

Job Opportunities

Current employment opportunities for the Town of Wellesley. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.The Town of Wellesley is an Equal Opportunity/Affirmative Action Employer. Prospective employees will receive consideration without discrimination because of race, creed, color, sex, age, national origin, disability, veteran status or sexual orientation.

You can find job opportunities at Wellesley Public Schools here .

The Town of Wellesley is seeking a full-time Licensing and Elections Administrator to manage and perform a wide range of clerical and administrative tasks such as issuing permits and licenses, recording and processing vital statistics, typing, and filing, to support the day-to-day operations of the Town Clerk’s office. Responsibilities include developing and updating databases and website pages; supporting the election and referenda process, the annual Town Census, Town Meeting; and certifying and recording Zoning issues. Election support includes responsibility for election locations set-up, election day management to include staffing of over 100+ people each election along with managing the office independently on occasion (e.g., vacation coverage, lunch time). The incumbent’s work requires exceptional attention to detail and is performed in accordance with established legal and departmental procedures.

• Associate’s degree or equivalent
• Two years of office and customer service experience, preferably in a municipal or law setting
• Strong customer focus, including a high level of integrity and confidentiality
• Excellent interpersonal and communication skills
• Ability to deal effectively in a professional and courteous manner with staff and the general public
• Demonstrated organizational skills
• Ability to prioritize workflow to meet statutory deadlines despite frequent interruptions
• Knowledge of applicable state and local laws, regulations, and bylaws
• Proficiency with Microsoft Office
• Flexibility to work additional hours/evenings when needed
• Project management and bookkeeping skills are a plus
• Prior election experience preferred
• Valid driver’s license and reliable access to a vehicle for work-related travel
• Ability to lift up to 25 pounds

The full hourly range is $35.50 - $47.84, and the anticipated hiring range is $35.50 - $40.66 depending on qualifications, with an excellent benefits package.

Open until filled. AA/EOE