Data Entry Clerk

HC1 Hamilton County; United States; On-site; USD 25,000 - 36,000; Part time

Job summary

Hamilton County in Noblesville, IN seeks a Part-Time Data Entry Clerk for Community Corrections. The role requires data entry, clerical support, and public-facing reception duties from 8:00am–4:30pm, 20–25 hours/week, non-exempt. Position includes handling various tasks and assisting staff as needed.

Incumbent will enter data into systems, review documents, and help manage public inquiries. High school diploma or GED and solid office skills are essential for success in this county government

Qualifications

• High school diploma or GED required.
• Working knowledge of standard office terminology and ability to apply it to tasks.
• Ability to operate standard office equipment (computer, printer, fax, copier).
• Ability to multitask with frequent distractions/interruptions.
• Strong written and verbal communication with co-workers, other departments, and the public.

Responsibilities

• Performs data entry and clerical duties as assigned, including test results and class attendance.
• Assists department staff as needed and may cover receptionist duties when absent, including greeting visitors and directing inquiries.
• Performs related duties as assigned.

Skills

Data entry

Clerical work

Reception duties

Communication

Education

High school diploma or GED

Tools

Computer

Printer

Copier

Telephone

Job description

Location:

18104 Cumberland Road - Noblesville, Indiana, 46060 Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”. Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION DESCRIPTION COUNTY OF HAMILTON, INDIANA POSITION: Data Entry Clerk DEPARTMENT: Community Corrections WORK SCHEDULE: 20-25 hours 8:00am-4:30pm M-F STATUS: Part-time FLSA STATUS: Non-exempt HOURLY RATE: $22.1135 per hour To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent serves as Part-Time Data Entry Clerk for Community Corrections, responsible for entering data into a computer program, providing clerical assistance to department personnel and assisting the public.

DUTIES:

• Performs various data entry and various clerical functions as assigned or needed including test results, and class attendance.
• Assists other department personnel as assigned or as needed, and periodically performs duties of the Receptionist in his/her absence, such as answering the telephone and managing the department lobby by greeting visitors, reviewing documents and/or asking questions to determine purpose of call/visit, responding to inquires, providing information, directing to proper location or staff, taking messages, or directing/transferring to appropriate individual or department.
• Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

• High school diploma or GED.
• Working knowledge of standard office and terminology, and ability to apply such knowledge to a variety of interrelated tasks.
• Ability to properly operate a variety of standard office equipment, including computer, printer, telephone, fax machine, and copier.
• Ability to work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to understand and follow written and oral instructions/directions, and appropriately respond to constructive criticism.
• Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.
• Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to work with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.
• Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.
• Ability to occasionally work extended hours.

II. RESPONSIBILITY:

Incumbent performs standard, recurring duties according to well-established department policies and procedures. Incumbent receives general supervision, with priorities determined primarily by supervisor and service needs of the public. Errors in incumbent's work are usually prevented through prior instructions from supervisor and legally defined procedures, and are detected through supervisory review. Undetected errors may result in inconvenience to other departments, agencies or the public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, attorneys and the public for the purpose of exchanging information. Incumbent reports directly to Director of Administration.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment involving sitting for long periods, sitting and walking at will, hearing communication, speaking clearly, lifting/carrying objects weighing less than 25 pounds, handling/grasping/fingering objects, and occasionally bending, reaching and crouching/kneeling. Incumbent occasionally works extended hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Part-Time Data Entry Clerk for Community Corrections describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Equal Opportunity & Culture

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify. Welcome to Hamilton County Indiana! Hoosier Hospitality is our culture, and you will find a unique blend of communities that define sophistication, have entrepreneurial spirit, as well as home town charm. Walkable downtowns, waterfront access, dynamic sports venues, cultural and food attractions, and open land all demonstrate the diversity of our county offerings.Who We Are: With a growing population of 300,000+ residents, Hamilton County is a great place to live, work, learn and play. We are strategically located in the Indianapolis metropolitan area. Close to downtown Indianapolis and the award-winning Indianapolis International Airport, Hamilton County is within a one-day drive of 50% of the U.S. population. We are listed as one of the fastest growing counties in the country and have earned a national designation as a Best Place to Live and Raise a Family. Home to four midsized cities and vibrant communities that include award-winning schools and workforce training opportunities, the county offers Midwest affordability, low tax rates, safe,walkable downtowns that include thriving arts communities, dining, entertainment and shopping with easy commute times and abundant parking. The county also includes options for lakeside living or properties in the open country. Central Indiana enjoys four seasons living for a variety of outdoor sports and recreation all year round. A short drive takes you to Indianapolis, the 16th largest city in the country and the state capitol. Home of the world-famous Indianapolis 500, The Indianapolis Colts, the Indiana Pacers, minor league soccer and baseball, and host of numerous college and professional champions, in addition to unique museums and cultural venues.

Accolades

Hamilton County #1 Best Counties to Live in Every State -MSN.com 2020 Best Counties to Live in America –Niche.com 2018 Healthiest Communities in America –US News & World Report 2019 Carmel #2 Best Places to Live in 2021-2022 - Money 2021 #1 Fit City in Indiana - Barbend 2020 #2 Strongest Small Business Presence - Smart Asset 2020 #4 Safest City to Raise a Child - Safewise 2020 Named as one of the Coolest Suburbs in America – Apartment Therapy 2019 #1 Best Place to Live in America – Town and Country Magazine 2018 Best Places in U.S. to Launch a Career – Money Magazine 2018 Noblesville World’s #1 Amphitheatre: Ruoff Home Mortgage Music Center – Pollstar 2018 Top 5 Places to Live in Indiana – HomeSnacks 2019 Westfield #6 Best Place to Live - Money Magazine 2020 Top Sports Facility in the U.S. – Sports Destination Management 2018 Top 100 Safest Cities in America – Neighborhood Scout 2019

Why Choose a Career in the Public Sector with Hamilton County?

To provide the most responsive level of governmental services To serve the public efficiently Ability to make a difference in your community The work is meaningful and rewarding Improve your Work/Life balance Stability and job growth Excellent Benefits Work and live in one of the best County in the Nation! 950 Full-time positions 350+ part-time = 1,300+ County wide

Position Types:

Law enforcement – Police, Corrections Officers in Jail, 911 Dispatch Center, Community Corrections Judiciary - Clerk’s Office, Court staff, Court Reporter/Bailiff, Probation & Prosecutors Clerical - Receptionist, Data Entry, Office Managers Labor/Trades/Crafts – Buildings & Grounds, Highway, Parks Department Professional and Executive – IT, Health Department, Engineers, Elected Officials/Department Heads, Human Resources

Benefits Highlights:

• Medical, Dental, Vision, Life (employee, spouse, children), Long and short-term Disability
• Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services
• Advocacy Program – One-on-one appointment with a Physician to evaluate chronic illness/injuries
• Nutrition Education and Wellness Center (diabetes, high cholesterol, weight loss and management, cancer and kids health)
• Pharmacy – Low-cost co-payments, encourage use of generic meds, Medication Management Program providing review of medication interactions/effectiveness
• Leave Benefits: Sick leave, bereavement, holidays (10-13 per year), compensatory time, paid time off (1 week at 6 months, 2 weeks at 1 year then an additional day each year until max of 22 days on year 15). Upon completion of 30 years of service time, employees earn 1 additional day per year up to 40 years of service time.
• Retirement Benefit Options: Indiana Public Employee Retirement Fund Pension (annuity & pension), AUL Deferred Compensation Plan, McCready Retirement (Merit staff)