ELC Program Manager

Kansas Department of Health and Environment; Kansas; On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits

Flexible schedules

Paid state holidays

Retirement programs

Job summary

Kansas Department of Health and Environment is seeking a program coordinator to manage ELC funding across multiple divisions. You will ensure federal grant compliance, timeliness, and alignment with state priorities while coordinating across teams.

Your role includes developing workplans, reporting, and fiscal oversight; you will liaise with CDC partners and internal stakeholders to keep funding on track and compliant with regulations.

Qualifications

• BS or BA in management, public health, public administration, or related field; equivalent experience acceptable.
• Experience managing federal grants or cooperative agreements, preferably CDC awards.
• Strong project management skills and ability to juggle deadlines and multiple workstreams.
• Working knowledge of federal grant regulations (2 CFR 200) and budget management.
• Excellent written communication and meeting facilitation skills.
• Ability to build working relationships with epidemiologists, laboratory staff, fiscal teams, and federal partners.
• Preferred: GrantSolutions, ELC reporting systems, or state procurement processes; PMP or grants management certification.

Responsibilities

• Lead annual development and submission of ELC funding applications with cross-program coordination.
• Develop, revise, and monitor quarterly and annual workplans, milestones, and performance reporting.
• Complete and submit quarterly fiscal reports.
• Schedule and facilitate quarterly program and ELC Governance Team meetings.
• Prepare budget redirection, reallocation, and carry-over requests per CDC/OGS requirements.
• Prepare monthly program reports for leadership.
• Ensure internal controls and procurement approval paths are followed.
• Coordinate grant administration across multiple program areas.

Skills

Project management

Written communication

Relationship building

Grant regulations

Education

BS/BA in management, public health, or related field

Tools

GrantSolutions

ELC reporting systems

Excel

Word

Job description

Kansas Department of Health and Environment

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well‑being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9.

KDHE does not provide sponsorships for this position. If you are an OPT or STEM OPT applicant, please note that all individuals must maintain valid employment authorization and an unexpired EAD.

E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

About The Position

• Who can apply: Anyone (External).
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation

• Hourly Pay Range: $28.66 - $29.42
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement And Deferred Compensation Programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary

The position (K0241954)

In this role you'll be the central point of coordination for Center's for Disease Control and Prevention, Epidemiology Laboratory Capacity Cooperative Agreement (ELC) administration across program areas. Your work will keep federal funding compliant, on schedule, and aligned with the state's public health priorities.

What you'll do

• Lead the annual development and submission of ELC funding applications, including strategic planning and coordination across program components
• Develop, revise, and monitor quarterly and annual workplans, milestones, and performance measure reporting
• Complete and submit quarterly fiscal reports
• Schedule and facilitate quarterly program meetings and ELC Governance Team meetings
• Prepare budget redirection, reallocation, and carry-over requests in accordance with CDC Office of Grants Services (OGS) requirements
• Prepare monthly program reports for leadership
• Ensure internal controls and procurement approval paths are followed
• Serve as the primary coordinator for grant administration activities across multiple program areas

What we're looking for

• [Bachelor's/Master's] degree in public health, public administration, business, or a related field, or equivalent experience
• Experience managing federal grants or cooperative agreements, preferably CDC awards
• Strong project management skills and the ability to juggle multiple deadlines and workstreams
• Working knowledge of federal grant regulations (2 CFR 200) and budget management
• Excellent written communication and meeting facilitation skills
• Ability to build working relationships with epidemiologists, laboratory staff, fiscal teams, and federal partners
• Preferred: experience with GrantSolutions, ELC reporting systems, or state government procurement processes; PMP or grants management certification

Job Responsibilities may include but are not limited to the following

Provide high level administrative and fiscal support for implementation of the ELC cooperative agreements and assist with management of financial and cost analysis of ELC cooperative agreements. Assists with review and verification of grant expenses submitted for payments based on grant allowable costs and ensures that all public health equipment used, and supplies procured are tracked and quantified, Coordinates public health specific data collection and analysis of all financial information related to ELC funds, ensures that all reporting of fiscal expenditures are reported monthly, and assists with budget redirection requests and coordinates information requests from funders. Provides strategic planning and management of all ELC funds and ensures that all progress reports, FFRs, and redirectionrequests are submitted timely. Participates in fiscal/administrative meetings as required with internal staff and ensures internal controls and approval paths for procurements functions are carried out.

Qualifications

• Education:
  • High School, GED
• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications:
  • BS or BA in management, public health, public administration, or related field. Education may be substituted with equivalent work experience determined by the agency
• Preferred Qualifications:
  • 2 or more years working in public health or with federal grants or cooperative agreements.
  • Word, Excel, PowerPoint, Access
  • Proofreading, editing, attention to detail
  • Analytical skills and detail-oriented
  • Ability to work productively under the pressure of tight deadlines
  • Fast learner, self-starter, smart worker, with a strong sense of accountability
  • Previous experience working on federal grants
  • Excellent verbal, written and critical thinking skills
  • Ability to multi-task, organize and prioritize multiple on-going projects
  • Excellent oral and written communication skills.
  • Detail oriented
• Post-Offer, Pre-employment Requirements:
  • Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How To Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How To Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE

The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to [phone], scanned and emailed to [e-mail], or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.