ELC Administrative Assistant

Lcabulldogs; Lynchburg (VA); On-site; USD 34,000 - 52,000; Full time

Job summary

Liberty Christian Academy is seeking an ELC Administrative Assistant to manage the Early Learning Center office, handle accounting and attendance tasks, and support families and staff. The role involves coordinating with the Director/Asst. Director and maintaining records and communication across the ELC.

The position emphasizes organization, reliability, and professional communication to ensure smooth daily operations within the ELC and school community.

Qualifications

• Must be a Christ-follower.
• Four-year college degree encouraged, but not required.
• Must be 18 years of age or older.
• Experience in early childhood education office preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and problem-solving ability.

Responsibilities

• Manage Student Records maintenance, including filing and updating FACTS.
• Greet and assist parents, students, and visitors.
• Perform general office duties: filing, copying, and scheduling.
• Handle Accounts Payable tasks: petty cash, purchase orders, receipts.
• Assist with Lunch Program orders and communications.
• Monitor HR tasks: substitute teachers, leave requests, snow/early days scheduling.
• Assist with medications and logs for students as needed.

Skills

Christ-follower

Communication skills

Organizational skills

Problem-solving

Education

Bachelor's degree encouraged

Job description

Reports To: Director of the Early Learning Center

MISSION: Liberty Christian Academy exists to support parents and guardians in their biblical responsibility to nurture and train their children. Thus, LCA provides opportunities which allow students to realize their God-given potential and to live lives that glorify God in the spiritual, academic, social, physical, and vocational realms.

POSITION SUMMARY: Management of the Early Learning Center office, handling of various accounting and attendance responsibilities and other duties as necessary.

POSITION QUALIFICATIONS

• Must be a Christ-follower
• Four-year college degree encouraged, but not required
• Must be 18 years of age or older
• Experience in early childhood education office preferred
• Excellent verbal and written communication skills
• Strong organizational skills and problem-solving ability

ESSENTIAL DUTIES AND RESPONSIBILITIES

STUDENT RECORDS MAINTENANCE

• Contract/Application Filing
• Schedule family tours and entrance interviews
• Class/Student Schedule Changes
• Withdrawals
• Maintain and update changes in FACTS
• File Purging of ELC Graduates Yearly

GREETING/HELPING PARENTS, STUDENTS, AND VISITORS

• Create, maintain and assist families with family FACTS accounts
• General Questions

GENERAL OFFICE DUTIES

• Filing
• Copying
• Maintain emails lists for individual classrooms and ELC
• Scheduling transportation requests
• Master Calendar for room requests and set-up
• Inventory office supplies and place order as needed

ACCOUNTS PAYABLE

• Manage Petty Cash
• Requisition Funds as Needed
• Create purchase orders
• Collect and reconcile receipts from ELC purchases.

LUNCH PROGRAM

• Assist parents with the ordering process
• Contact cafeteria personnel with updates
• Gather and distribute lunches

HUMAN RESOURCES

• Monitor ADP leave requests and follow-up on Ready Sub for securing substitute teachers
• Contact and schedule substitute teachers as needed
• Track snow days/early departure days for ELC staff

MEDICAL/MEDICATIONS

• Assist with gathering medications and medication consent forms from families
• Assist with administering medications and maintaining medication logs
• Assist with ill students brought to ELC office

EVALUATION: The ELC Administrative Assistant will be evaluated by the Director/Asst. Director of the ELC each year. This evaluation will be based on the functions and responsibilities outlined in this job description.

Attachments (2)

DOCTRINE STATEMENT - upated 2023.pdf

LIBERY CHRISTIAN ACADEMY MISSION AND PHILOSOPHY.pdf