Executive Office & Client Services Administrator

Socket.dev; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid time off

Holidays

Job summary

Allworth Financial is seeking an Executive Office Administrator for our Indianapolis, IN office. The role focuses on delivering exceptional client service, managing appointments, mail, and conference room upkeep, while supporting operations and client service teams.

The ideal candidate will be outgoing, organized, and detail-oriented, with 5+ years of general administration and strong communication skills. This full-time, in-office position offers a comprehensive benefits package.

Qualifications

• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Proficiency in office software and technology.
• Ability to work independently and as part of a team.
• Attention to detail and commitment to quality.

Responsibilities

• Deliver exceptional service experiences by greeting and assisting clients and guests, addressing their service requests, and managing appointments with professionalism.
• Receive and route all deliveries to the appropriate recipients; handle daily mail for internal distribution.
• Maintain conference rooms and coordinate calendars for advisors.
• Prepare and stock refreshments daily for staff and clients.
• Direct incoming client calls to appropriate departments and ensure efficient communication flow.
• Monitor and restock office supplies and address facilities-related issues.
• Provide general executive administrative support, including scheduling and correspondence for senior leadership.

Skills

Organization

Communication

Multitasking

Attention to detail

Independence

Education

BS/BA degree or equivalent

High School Diploma or GED

Tools

MS Office

Calendar tools

Job description

Allworth Financial is seeking an Executive Office Administrator for our Indianapolis, IN office. The role focuses on delivering exceptional client service, managing appointments, mail, and conference room upkeep, while supporting operations and client service teams.

The ideal candidate will be outgoing, organized, and detail-oriented, with 5+ years of general administration and strong communication skills. This full-time, in-office position offers a comprehensive benefits package.