Efficient Office Assistant - Admin Support & Coordination

IES Residential; Columbus (OH); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

401K with Employer Match

Paid Time Off

Health Insurance

Dental and Vision Coverage

Short Term Disability

Long-term Disability

Job summary

IES is seeking an Office Assistant in Columbus, OH to support daily office operations, administration, and cross‑department coordination. You will assist leadership, staff, customers, and vendors with professional, accurate clerical support and maintain organized records.

The role requires strong multitasking, Microsoft Office proficiency, data entry, and confidentiality. On-site position with occasional overtime; visa sponsorship not available.

Qualifications

• Strong organizational, administrative, and multitasking skills with excellent attention to detail.
• Strong verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities and deadlines in fast-paced office environments.
• Proficiency with Microsoft Office, office equipment, and related business systems.
• Strong problem-solving, customer service, and recordkeeping abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work collaboratively with employees, leadership, customers, and vendors.
• Professional demeanor and strong time management skills.

Responsibilities

• Answer phones, respond to emails, greet visitors, and provide professional customer service and administrative support.
• Maintain and organize office files, records, reports, correspondence, and business documentation.
• Assist with scheduling meetings, appointments, travel arrangements, and calendar coordination as needed.
• Coordinate communication and administrative support activities between departments, employees, customers, vendors, and leadership teams.
• Prepare reports, spreadsheets, purchase requests, invoices, and other business documents as assigned.
• Maintain office supply inventory and coordinate ordering of office materials and equipment.
• Assist with onboarding paperwork, employee records, and general office support functions as needed.
• Ensure accurate data entry and maintenance of company systems, records, and databases.
• Support operational reporting, process improvement initiatives, and administrative projects as assigned.
• Maintain confidentiality of company, employee, and customer information.
• Promote professionalism, organization, and operational efficiency throughout the office environment.
• Perform additional duties as assigned.

Skills

Organizational skills

Administrative skills

Multitasking

Communication skills

Microsoft Office

Customer service

Data entry

Confidentiality

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Job description

IES is seeking an Office Assistant in Columbus, OH to support daily office operations, administration, and cross‑department coordination. You will assist leadership, staff, customers, and vendors with professional, accurate clerical support and maintain organized records.

The role requires strong multitasking, Microsoft Office proficiency, data entry, and confidentiality. On-site position with occasional overtime; visa sponsorship not available.