Efficient Office & Admin Specialist (Temp-to-Hire)

TJ's Safety Training and Staffing, LLC; Virginia; On-site; USD 25,000 - 30,000; Full time

Job summary

TJ's Safety Training and Staffing, LLC is seeking a reliable Office Assistant to support daily office operations. This temp-to-hire role involves data entry, invoice processing, document management, and coordinating supplies and deliveries.

The ideal candidate is organized, proactive, and willing to learn multiple areas of the business to provide support as needed. Responsibilities include data entry, invoice handling, document creation, and cross-training in accounting and shipping.

Qualifications

• Proficiency with Microsoft Excel, Word, Outlook, and Teams.
• Strong organizational skills and attention to detail.
• Ability to multitask and work independently.
• Excellent communication and time-management skills.
• Reliable transportation for occasional local errands.
• Experience in office, administrative, accounting, or clerical roles preferred.

Responsibilities

• Perform data entry and maintain accurate records using Microsoft Excel.
• Verify, process, and organize invoices and supporting documentation.
• Create, edit, and manage documents using Microsoft Word.
• Communicate and collaborate with team members using Microsoft Outlook and Teams.
• Order and maintain office, kitchen, and restroom supplies.
• Receive and organize deliveries and inventory.
• Take photos of inventory, equipment, or other items as needed.
• Run occasional business-related errands, including supply pickups and deliveries.
• Maintain organized digital and physical filing systems.
• Cross-train in accounting and shipping functions to provide coverage and support during employee absences.
• Assist with special projects and perform other administrative duties as assigned.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Organizational skills

Attention to detail

Multitasking

Communication skills

Time management

Tools

Microsoft Office Suite

Job description

TJ's Safety Training and Staffing, LLC is seeking a reliable Office Assistant to support daily office operations. This temp-to-hire role involves data entry, invoice processing, document management, and coordinating supplies and deliveries.

The ideal candidate is organized, proactive, and willing to learn multiple areas of the business to provide support as needed. Responsibilities include data entry, invoice handling, document creation, and cross-training in accounting and shipping.