Educational Administrative Assistant — School Office Pro

Duval-Charter-School-At-Flagler-Center; Bayard (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Charter Schools USA (CSUSA) is seeking an Administrative Assistant to help keep the school office running smoothly and to support the Principal and faculty in delivering strong student outcomes.

Key duties include calendar management, meeting coordination, dictation transcription, preparation of memos and newsletters, and handling routine office tasks. The successful candidate will be highly organized, detail oriented, and capable of handling confidential information with tact.

Qualifications

• Enthusiasm and commitment to the CSUSA mission; supports company values.

Responsibilities

• Leads by example in adherence and knowledge of the CSUSA and school's Vision, Mission and Values demonstrated by his/her commitment to act in an ethical manner using behaviors that promote a team concept.
• Follows through on duties and projects assigned.
• Participates in and successfully completes training programs offered to increase skill and proficiency related to assignments.
• Reviews current developments, literature and technical sources of information related to job responsibility.
• Follows company policies, and federal and state laws.
• Ensures adherence to good safety procedures.
• Consults directly with CSUSA personnel when applicable.
• Takes and transcribes dictation of various types, including reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents.
• Maintains the schedule of appointments for the principal and makes arrangements for meetings, conferences, interviews and other activities.
• Prepares evaluations, memos, newsletters, presentations and other documents at direction of the Principal.
• Coordinates the assignments and the work of substitute teachers.
• Performs office routines and practices such as sorting mail, operating the copy machine, serving as telephone receptionist and others.
• Prepares processes and maintains oversight of purchase orders.
• Maintains an appropriate filing system and readily retrieves documents through the use of this system.
• Manages records and correspondence, improves systems when necessary; responds to requests for information.
• Acts as an information resource for other office personnel in the building; communicates assigned duties to other office personnel as required.
• Has the ability to organize and prioritize multiple assignments.
• Is extremely organized, process driven, and detail oriented.

Skills

MS Office

SIS

Communication

Teamwork

Confidentiality

Bilingual

Education

High School diploma or equivalent

Tools

Word

Excel

PowerPoint

Job description

Charter Schools USA (CSUSA) is seeking an Administrative Assistant to help keep the school office running smoothly and to support the Principal and faculty in delivering strong student outcomes.

Key duties include calendar management, meeting coordination, dictation transcription, preparation of memos and newsletters, and handling routine office tasks. The successful candidate will be highly organized, detail oriented, and capable of handling confidential information with tact.