Educational Administrative Assistant: Data & Testing

Carthage Technical Center - North

Carthage (MO)

On-site

USD 32,000 - 45,000

Full time

8 days ago

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Job summary

Carthage Technical Center (North) in Carthage, Missouri, seeks an Administrative Assistant to support the CTC Director and related programs. You will handle bookkeeping, data reporting, and testing coordination while maintaining complete confidentiality.

The role requires strong Word processing and software skills (Word, Excel, PowerPoint, Google Suite, Outlook), excellent communication, and the ability to multi-task with initiative. Position is full-time and on-site.

Qualifications

Word processing and composition skills.
Computer skills including Word, Excel, PowerPoint, Google Suite, Outlook.
Organizational skills and thorough knowledge of office procedures and equipment.
Ability to maintain high levels of confidentiality.
Ability to communicate effectively, orally and in writing.
Initiative.
Must be a motivated, highly confidential, responsible individual.
Budget and accounting skills.
Good typing skills.

Responsibilities

To keep the school running smoothly and efficiently while maintaining a friendly and pleasant attitude.
To aid faculty, staff and parents with complete confidentiality and professionalism.
To be able to multi-task and be flexible at all times.
Provide assistance to the Director/Assistant Director by performing book keeping and data reporting and other duties as assigned.
Process documents, prepare reports, compile and organize information for various district programs.
Administer and proctor various testing and manage testing schedule.
Assist with Financial Aid processes.
Prepare correspondence and reports.
Maintain accurate accounting and student population records.
Follow purchasing and inventory procedures.
Fill in for the school nurse and perform duties in a highly confidential manner.
Answer and direct phone calls.
Maintain a database/excel spreadsheet of all purchase orders for tracking and reporting.
Order all supplies for the school using a purchase order system.
Assist with recruitment and communication on behalf of Adult programs – Career and AEL.
Assist with Advisory Board meetings and coordinate meal for meetings; keep minutes and members.
Keep accurate attendance records.
Maintain and order supplies for all office equipment, including copy and fax machines.
Run monthly reports.
Ensure Alternative education student progress and attendance is accurately entered into Infinite Campus.
Assist with student and parent communications regarding MOCAP and alternative education programming.
Maintain inventory records and enter new Adult Education students.