Administrative Assistant - Carthage Technical Center (North)

Carthage Technical Center - North; Carthage (MO); On-site; USD 32,000 - 45,000; Full time

Job summary

Carthage Technical Center (North) in Carthage, Missouri, seeks an Administrative Assistant to support the CTC Director and related programs. You will handle bookkeeping, data reporting, and testing coordination while maintaining complete confidentiality.

The role requires strong Word processing and software skills (Word, Excel, PowerPoint, Google Suite, Outlook), excellent communication, and the ability to multi-task with initiative. Position is full-time and on-site.

Qualifications

• Word processing and composition skills.
• Computer skills including Word, Excel, PowerPoint, Google Suite, Outlook.
• Organizational skills and thorough knowledge of office procedures and equipment.
• Ability to maintain high levels of confidentiality.
• Ability to communicate effectively, orally and in writing.
• Initiative.
• Must be a motivated, highly confidential, responsible individual.
• Budget and accounting skills.
• Good typing skills.

Responsibilities

• To keep the school running smoothly and efficiently while maintaining a friendly and pleasant attitude.
• To aid faculty, staff and parents with complete confidentiality and professionalism.
• To be able to multi-task and be flexible at all times.
• Provide assistance to the Director/Assistant Director by performing book keeping and data reporting and other duties as assigned.
• Process documents, prepare reports, compile and organize information for various district programs.
• Administer and proctor various testing and manage testing schedule.
• Assist with Financial Aid processes.
• Prepare correspondence and reports.
• Maintain accurate accounting and student population records.
• Follow purchasing and inventory procedures.
• Fill in for the school nurse and perform duties in a highly confidential manner.
• Answer and direct phone calls.
• Maintain a database/excel spreadsheet of all purchase orders for tracking and reporting.
• Order all supplies for the school using a purchase order system.
• Assist with recruitment and communication on behalf of Adult programs – Career and AEL.
• Assist with Advisory Board meetings and coordinate meal for meetings; keep minutes and members.
• Keep accurate attendance records.
• Maintain and order supplies for all office equipment, including copy and fax machines.
• Run monthly reports.
• Ensure Alternative education student progress and attendance is accurately entered into Infinite Campus.
• Assist with student and parent communications regarding MOCAP and alternative education programming.
• Maintain inventory records and enter new Adult Education students.

Skills

Word processing

Office software

Organization

Confidentiality

Communication

Initiative

Budget & accounting

Typing

File management

Tools

Word

Excel

PowerPoint

Google Suite

Outlook

Job description

Administrative Assistant - Carthage Technical Center (North)

Carthage School District R9 Carthage Technical Center - North - Carthage, Missouri Open in Google Maps

This job is also posted in Carthage School District R9

Job Details

Job ID: 5944606

Application Deadline: Posted until filled

Posted: Sep 29, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Carthage R-9 School District

JOB DESCRIPTION

Job Title: Administrative Assistant-Carthage Technical Center

Responsible to: CTC Director/Assistant Director/Director of Alternative Education

Qualifications:

• Word processing and composition skills
• Computer skills, including Word, Excel, PowerPoint, Google Suite, Outlook
• Organizational skills and thorough knowledge of office procedures and equipment
• Ability to maintain high levels of confidentiality
• Ability to communicate effectively, orally and in writing
• Initiative
• Must be a motivated, highly confidential, responsible individual.
• Budget and accounting skills.
• Good typing skills

Primary Functions:

• To keep the school running smoothly and efficiently while maintaining a friendly and pleasant attitude.
• To aid faculty, staff and parents in whatever situation arises with complete confidentiality and professionalism.
• To be able to multi-task and be flexible at all times.
• Provide assistance to the Director/Assistant Director by performing book keeping and data reporting and other duties as assigned.

General Responsibilities:

• Process documents, prepare reports, compile and organize information for various district programs – Adult & Community Ed programs, AEL, Alternative Education programming.
• Administer and Proctor various testing. Manage testing schedule.
• Assist with Financial Aid processes.
• Prepare correspondence and reports.
• Maintain accurate accounting and student population records.
• Follow purchasing and inventory procedures.
• Fill in for the school nurse and perform whatever duties are needed in a highly confidential manner.

Specific Duties – General Duties

• Answer and direct phone calls.
• Maintain a database/excel spreadsheet of all purchase orders for tracking and reporting
• Order all supplies for the school using a purchase order system.
• Assist with recruitment and communication on behalf of Adult programs – Career and AEL.
• Assist with Advisory Board meetings and coordinate meal for meetings. Keep a copy of their minutes and their members.
• Keep accurate attendance records.
• Maintain and order supplies for all office equipment, including copy and fax machines.
• Run monthly reports.
• Ensure Alternative education student progress and attendance is accurately entered into Infinite Campus.
• Assist with student and parent communications regarding MOCAP and alternative education programing.
• Maintain a database/excel spreadsheet of all purchase orders for tracking and reporting
• Order all supplies for the school using a purchase order system.
• Enter and enroll all new Adult Education students – career and AEL programs.
  • Maintain inventory records.
  • Prepare spreadsheets, resolutions, certificates of appreciation, forms, invitations, placards, letters/emails and purchase orders; proofread documents, organize data and complete other projects as assigned.
• Other duties as assigned by the administration.

Specific Duties – Testing Coordinator Responsibilities Duties

• Annually recertify as Testing Administrator for with all Vendors
• Maintain and update testing system software as required by Vendors to deliver exams – working with Carthage R-9 IT Dept. to make sure testing lab is secure and stable to deliver exams.
• Daily check for any testing candidates that may be scheduled.
• Purchase vouchers or site licenses and proctor Technical Skills Attainment

Position Type: Full-Time

Job Categories:

Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Gage Tiller , Director
• Carthage Technical Center - South
• Phone: [phone]
• Email: [e-mail]