Education Programs Specialist I: Admissions & Courses

Clayton State University; Georgia; On-site; USD 42,000 - 66,000; Full time

Job summary

Augusta University, located in Georgia, seeks an Educational Program Specialist I to provide administrative academic support for Health Professions programs, helping with recruiting, admissions, student support, course management, and program evaluation. The role also serves as backup for other AHP programs.

Responsibilities include managing admissions processes, maintaining records, coordinating with Registrar and educational software, and supporting faculty with data reporting and curriculum

Qualifications

• Bachelor's degree from an accredited college or university in education or an applicable field with a minimum of two years of experience with online educational programs, courseware development, or related experience.
• Experience in academic setting, student recruitment, and admissions support.
• Knowledge of Microsoft Word, databases, operating systems, and spreadsheets.

Responsibilities

• Serve as the primary contact for applicants and prospective students, providing information on admission requirements, application status, and program details.
• Review applications for completeness and accuracy and provide feedback as needed. Evaluate transcripts through grade conversion and GPA calculations; create and maintain applicant files for review by the chair, program director, and admissions committee, and rank applicants based on established criteria.
• Maintain Excel spreadsheets tracking applicant qualifications, characteristics, and admissions data, and coordinate with the admissions team to ensure timely processing.
• Manage the full admissions process, including scheduling interviews, maintaining applicant databases, and monitoring application progress.
• Prepare action forms for accepted, alternate, and rejected applicants and notify candidates of admissions decisions.
• Communicate with incoming cohorts throughout spring and summer to ensure they receive required information prior to arrival, and host virtual meetings to provide updates and answer questions.
• Maintain student records, track enrollment data, and prepare semester & annual reports for institutional use.
• Serve on the AHP Admissions Committee and export data from Slate to compile reports and present admissions data at committee meetings.
• Submit curriculum inventory data and Banner class rosters to the Registrar each semester for all programs. Create CRNs, prepare Curriculog proposals, submit reports, perform Banner overrides to enable registration, and coordinate classroom services to ensure all courses have assigned space.
• Notify students of registration instructions (dates, location, CRNs, credit hours) and track registration requirements.
• Plan and execute August orientation by developing schedules, agendas, and handouts, and coordinating presentations with university departments for new cohorts.
• Serve on the Learner Activities Committee, supporting planning and facilitation of student engagement activities. Maintain cohort mastery files and oversee remediation tracking. Assist incoming and current cohorts with ID badges, immunization and CPR compliance. Maintain and update 50+ clinical affiliation agreements and coordinate renewals with the Dean's office. Support faculty with educational software and exam proctoring, liaise with the JAG Store, and distribute updated textbook lists to students.
• RECRUITMENT:
• Participate with the admissions committee in recruitment events and information sessions.
• Participate in recruitment events on/off campus providing detailed information about program, admission requirements, and application process.
• Assist in promoting the AHP programs by creating recruitment fliers, communicating with undergraduate advisors, and delivering occasional department tours.
• ADMINISTRATIVE SUPPORT:
• Provide general administrative support to the program directors.
• Liaison with the JAG store; Distribute updated textbook lists to students.
• Assist faculty by proctoring exams.
• Develop and maintain method of data collection and analysis for program evaluation, curriculum, and department administrative functions.
• Assist faculty in use of educational software and programs such as D2L.
• Additional duties as assigned to provide academic administration support.
• OTHER: Perform other duties as assigned to include back up support for BSHS, BSHS-SLP, CLS, NMT, Radiation Therapy programs.

Skills

Interpersonal communication

Written communication

Verbal communication

Critical thinking

Time management

Education

Bachelor's degree in Education or related field

Tools

Banner

Curriculog

D2L

Slate

Microsoft Word

Job description

Augusta University, located in Georgia, seeks an Educational Program Specialist I to provide administrative academic support for Health Professions programs, helping with recruiting, admissions, student support, course management, and program evaluation. The role also serves as backup for other AHP programs.

Responsibilities include managing admissions processes, maintaining records, coordinating with Registrar and educational software, and supporting faculty with data reporting and curriculum