Clerkship Program Coordinator 2 (Savannah Campus)

Augusta University; Augusta (GA); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Tuition Assistance Program

Benefits package

Job summary

Augusta University is hiring a Clerkship Program Coordinator 2 for the Savannah Campus to oversee administrative support for the medical education program. You will supervise staff, coordinate recruitment, manage budgets with GME, ensure accreditation compliance, and support participant progress.

The role includes developing program management systems, scheduling curricula, and coordinating orientation and graduation activities, with travel as needed and strong emphasis on regulatory compliance.

Qualifications

• Bachelor's degree from an accredited college or university and 4 years of professional/administrative experience including educational program experience; OR Associate's degree with 7 years experience including educational program experience; OR High school diploma with 10 years experience including educational program experience.

Responsibilities

• Manage development, planning and coordination of a clerkship program within a department.
• Maintain informational database system for reporting and curriculum inventory.
• Coordinate educational program budgets and expenditures with GME and related accounts; reconcile accounts.

Skills

Interpersonal communication

Verbal communication

Written communication

Microsoft Office

Education

Bachelor's degree

Associate's degree

High school diploma

Tools

Microsoft Office

Job description

Clerkship Program Coordinator 2 (Savannah Campus)

Job ID: 301893

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

This position will perform under supervision of a Program Director or Department Administrator, it will manage and oversee the administrative support functions for an educational program, such as residency or clerkship. Performs a variety of responsible administrative duties, including planning, budgeting, providing oversight to selection of program participants, and monitoring of participant progress.

Responsibilities

The responsibilities include, but are not limited to:

Manages the development, planning and coordination of a resident or clerkship program within a department.

Maintain informational database system for various reporting purposes and curriculum inventory.

Manage coordination and authorization of educational program budgets and expenditures to include recruitment, coordination with Graduate Medical Education (GME), and coordination with other corresponding accounts such as RI, PPG, Foundation, Pcard, etc.; reconcile all accounts and expenditures.

Manages evaluation system to include participant evaluation, grade reporting; coordinates participant file maintenance; monitor and counsel program participants when needed.

Oversees administration of educational exams.

Manages educational support staff; interview, select and evaluate office personnel; maintain personnel records and leave absences.

Provides direct and indirect supervision of program participants to include personnel records, leave of absences, personnel policy issues.

Develops, organizes and directs recruitment activities; identifies eligible participants; may or may not include extensive and overnight travel for interviewing/recruitment; counsels participants on financial aid/loan deferral opportunities.

Administer and manage the policy implementation of all rules, regulations and prescripts regulating educational programs; reviews participants requirements such as credentialing, licensure, FMG, visa.

Insures program accreditation with regard to compliance of potential participants with the criteria of corresponding organizations such as American College of Graduate Medical Education (ACGME), Residency Review Committee (RRC), Graduate Medical Education (GME), and HIPPA.

Develops program management systems to include curriculum and lecture scheduling.

Develop, coordinate and plan annual educational program participant orientation, graduation and extracurricular activities.

Performs other duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.

Preferred Qualifications

Additional Preferred Qualifications

Bachelor's degree from an accredited college or university and a minimum of 1-year educational program or similar experience.

Knowledge, Skills, & Abilities

ABILITIES

Ability to maintain confidentiality and meet deadlines

Excellent interpersonal, written and verbal communication skills. Proficient in Microsoft Office and other computer software/databases Ability to work independently; exercise sound judgment; make responsible and timely decisions

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 8

Salary: Minimum $21.83/hour - $27.26/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 8/5/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.