Education Program Coordinator

Sunset Community Health Center; Yuma (AZ); On-site; USD 45,000 - 70,000; Full time

Job summary

Sunset Community Health Center seeks a detail-oriented administrator to oversee the GME Office and coordinate resident rotations and affiliations.

You will manage documentation, track credentialing, prepare for site visits, and liaise with universities, accrediting bodies, and sponsoring institutions.

This role supports faculty, residents, and students, ensuring alignment with ACGME standards and Sunset Health\'s inclusive environment.

Qualifications

• Minimum of 1 year administrative or program coordination experience.
• Experience in healthcare or education settings preferred.
• Familiarity with credentialing procedures and ACGME requirements preferred.

Responsibilities

• Builds workflows aligned with ACGME requirements and collects accreditation data.
• Directs the daily administrative functions of the Sunset Health Student and GME Office.
• Coordinates student/resident rotations within Sunset Health and with partner academic institutions.
• Oversees program affiliation agreements and accreditation with ACGME and regulators.
• Supports site visits, internal reviews, and tracking of credentialing and licensure.
• Manages schedules for senior leaders, residency program director, and visiting faculty.
• Assists in orientation, trainings, and GME events; maintains documentation of records.
• Coordinates and maintains PLAs with external institutions and preceptors.
• Tracks evaluations and data entry for ADS and annual surveys.

Skills

Microsoft Office

Education

Bachelor's degree

Job description

• Builds workflows that align with ACGME requirements, including recordkeeping, tracking educational milestones, and collecting accreditation data, during the GME program’s start-up phase.


• Directs the daily administrative functions of the Sunset Health Student and GME Office.


• Coordinates student/resident physician rotations within Sunset Health and in partnership with other academic institutions.


• Oversees and maintains program affiliation agreements with other universities and program accreditation with ACGME and other regulatory bodies.


• Supports preparation and coordination for University/ACGME site visits and internal reviews.


• Coordinates and maintains Program Letters of Agreement (PLAs) with external institutions and preceptors.


• Manages schedules for the Sunset Health Senior Director for Clinical Operations and Education, the Residency Program Director, and visiting faculty.


• Assists in planning and executing new student/resident orientation, trainings, and GME events.


• Maintains and coordinates all documentation of student/resident records to ensure current and necessary credentialing and professional certification and licensure.


• Manages and administers student/resident schedules in the clinic, including rotations, on-call duties, and time off, to comply with internal and University/ACGME requirements.


• Provides administrative support to the Graduate Medical Education Committee (GMEC).


• Acts as liaison with hospital leadership, accrediting agencies, and affiliated partners.


• Serves as a liaison between our Sponsoring Institution administrative support, GMEC, and our directors.


• Maintains minutes of the residency program committees and other related meetings.


• Attends relevant coordinator/GME administrative training and conferences.


• Collaborates in preparing ACGME documentation, internal reports, and institutional summaries.


• Supports the recruitment process for faculty, staff, residents, and students.


• Coordinates website content and updates related to all the education programs.


• Collaborate with faculty, students, and residents to monitor the learning environment, satisfaction, and well-being indicators.


• Supports inclusive recruitment and orientation practices, aligned with Sunset Health’s commitment to an inclusive and healthy work environment.


• Manages and coordinates all clinical student rotations sponsored or operated by Sunset Health, including but not limited to medical students, physician assistant students, nurse practitioner students, nursing students, and medical assistant trainees; serves as the primary liaison with academic institutions to ensure proper onboarding, scheduling, supervision arrangements, and documentation.


• Participates in quality improvement initiatives related to program metrics and educational outcomes.


• Assists in tracking board certification exam eligibility, including rotation completion, procedural logs, and licensure documentation.


• Supports planning and documentation of faculty development sessions and scholarly activity.


• Tracks distribution and timely completion of evaluations (faculty, resident, and student rotation) to ensure University/ACGME compliance.


• Coordinates completion of ACGME annual surveys and manages data entry in the Accreditation Data System (ADS).


• Assists in grant writing and identification of GME funding opportunities.


• Manage administration and coordination of the evaluation system for the residency program and residents.


• Manage coordination and support for the student/residency program social events (i.e., Orientation reception, interview season dinner, graduation)


• Other duties as assigned.

Qualifications

Skills

Required

MICROSOFT OFFICE

Advanced

Education

Required

Bachelors or better.

Experience

Required

• Minimum of 1 (one) year of administrative experience and/or program coordination experience, such as program management, data analysis, budgeting, or administrative coordination in healthcare or education settings.

Preferred

• Experience working in medical education or GME programs preferred.


• Familiarity with credentialing procedures and ACGME requirements and processes preferred.


• Experience with grant program coordination preferred.

Licenses & Certifications

Required

Equal Opportunity Employer
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