Residency Program Coordinator

Meharry Medical College; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Meharry Medical College is seeking a Residency Coordinator to manage the administrative functions of the residency program. This role involves working with program directors to maintain schedules, manage compliance with accreditation standards, and handle sensitive information.

The ideal candidate should have a Bachelor's degree in a relevant field, at least three years of experience in educational or administrative roles, and proficiency in Microsoft Office and web-based data systems. Strong organizational and communication skills are essential.

Qualifications

• Minimum of three years of experience in an educational or administrative capacity.
• Ability to handle sensitive information with confidentiality.
• Demonstrated experience in accreditation and compliance.

Responsibilities

• Manage administrative aspects of the residency program.
• Ensure compliance with accreditation requirements.
• Develop and edit program marketing materials.
• Lead logistics for program events.

Skills

Project management skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Experience with diverse clients

Education

Bachelor's degree in Public Health, Education or Healthcare Administration

Prior GME experience

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Web-based data systems (Novatus, Workday, etc.)

Job description

Overview

The Residency Coordinator works with the Program Director to manage the administrative aspects of the residency program by performing a wide range of complex and confidential administrative and clerical duties to support the program. The RC develops, supervises, and distributes monthly rotation and elective schedules, monthly time logs, leave requests, call schedules, and calendars. Generates and maintains daily office schedules for all residents and faculty in the residency program, cross‑referenced with rotation and other responsibilities. Maintains necessary records for Medical Education and/or Accounting Department. Maintains biographical information on all residents and updates information on alumni.

Responsibilities

• Ensures program is compliant with organizing and documenting accreditation requirements including, but not limited to, committee meetings, PD semi‑annual meetings, summative evaluations, final evaluations, didactics and educational conferences, and scholarly activities.
• Ensures program handbook/manual, policies, curriculums are updated annually and meet current requirements.
• Disseminates and monitors the completion of evaluations (rotation, self, peer, faculty).
• Manages and monitors all Program Letters of Agreements.
• Initiates the process for site visits from accreditation agencies, including ensuring requested documents are completed correctly before deadlines.
• Serves as the key program representative at national and local events to increase program’s recognition and for recruitment purposes.
• Leads logistics for all program/alumni events and activities, including orientations, retreats, career development forums, and commencement.
• Develops and edits program’s marketing and advertisement materials, including website content and newsletters.
• Manages and audits residents’ files for compliance.

Required Skills

• Ability to work independently, take initiative, prioritize duties, and work closely with other programs/projects.
• Be well organized, detail‑oriented and have the ability to handle a variety of tasks simultaneously with a problem‑solving approach.
• Experience working effectively with clients from diverse backgrounds, with sensitivity to people from diverse communities.
• Literacy and experience with computer office programs (MS Work, MS Excel, MS Outlook), Microsoft Word, Excel, PowerPoint, Microsoft Outlook 360.
• Knowledge of web‑based data systems such as Novatus, Workday, ERAs, ACGME WebADS, GME Track, New Innovations, MyEvaluations, and NRMP.
• Must possess the ability to function independently and know when to escalate issues to achieve and maintain high levels of successful project completion.
• Must demonstrate critical thinking, problem‑solving, and independent decision‑making skills.
• Must demonstrate organizational skills and be detail‑oriented.
• This position requires the ability to handle sensitive information with absolute confidentiality.
• Must possess skills and abilities in accreditation and compliance.
• Must possess skills and abilities in project and event development.
• Excellent interpersonal, oral, and written communication skills and the ability to work effectively with a diverse community.

Required Education and Experience

Bachelor’s degree from an accredited college or university in Public Health, Education or Healthcare Administration or Public Administration. Prior GME experience preferred. Minimum of three (3) years experience in an educational or administrative capacity.

Equal Employment Opportunity Statement

Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non‑merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status.