Graduate Medical Education (GME) Program Coordinator II - PE Internal Medicine-Education - Univ[...]

USA Health Systems; Mobile (AL); On-site; USD 48,000 - 59,000; Full time

Job summary

USA Health in Mobile, AL seeks a proactive GME Administrative Professional to support education programs and ensure regulatory compliance. You will coordinate with the Program Director and operate across multiple departments to support residents, fellows, and faculty.

Ideal candidates have a High School Diploma with related experience; a bachelor's degree and TAGME are preferred. Responsibilities include coordinating schedules, maintaining documentation, and assisting with budget processes.

Qualifications

• High School Diploma or equivalent and 5 years of related experience required.
• Bachelor's Degree may substitute for 4 years of related experience (preferred).
• TAGME certification upon hire (preferred).
• Comparable combination of education and experience may substitute for the above requirements.

Responsibilities

• Provides administrative and operational support for a GME training program.
• Collaborates with the Program Director to maintain educational quality and regulatory compliance.
• Serves as primary liaison for program director, trainees, faculty, sites, and credentialing authorities.
• Maintains records, policies, procedures, and documentation related to accreditation and training.
• Trains faculty and staff on software and online databases and communicates via phone, email, and mail.

Skills

Problem Solving

MS Office

Initiative

Organization & Prioritization

Communication

Education

High School Diploma or equivalent

Bachelor's degree preferred

TAGME certification

Job description

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.

Responsibilities

• The Graduate Medical Education (GME) position provides administrative and operational support for a GME training program with 12-20 permanent training positions or works under a lead coordinator in a program that has more than 40 permanent training positions.
• An employee allocated to this classification is responsible for collaborating with the Program Director in developing and maintaining the educational quality of the training program as well as ensuring compliance with accreditation standards and other regulatory requirements.
• This employee serves as primary liaison and point of contact for the program director, GME trainees, prospective trainees, educational faculty, various departments, participating sites, and accreditation and credentialing authorities on matters related to a GME training program.
• All work is performed under the general supervision of the program leadership (Director or Chair) and the GME Institutional Administrator and is reviewed for achievement of the key responsibilities and job performance.
• Collaborates with the residency Program Director and program evaluation committee (PEC) in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations.
• Maintains the program’s manual of policies and procedures. Monitors faculty and trainee compliance with established policies and procedures and maintains related records.
• Maintains knowledge of current medical licensure requirements, immigration policies, Accreditation Council of Graduate Medical Education (ACGME) accreditation and institutional requirements.
• Maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement.
• Implements modifications related to accreditation, credentialing, and certification.
• Collaborates with Program Directors in the preparation of letters of verification of training.
• Maintains and updates schedules to ensure coverage and maintain documentation of trainees’ experiences.
• Oversees development, implementation and documentation of educational activities.
• Prepares, updates, and maintains resident, faculty and program evaluations while monitoring for completion.
• Attends and maintains minutes of all meetings as required by the ACGME.
• Trains faculty, resident/fellows, and staff on the use of software and online databases.
• Represents the program at institutional, participating sites, and national meetings as applicable.
• Facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience and throughout their educational experience.
• Utilizes software to access, manage, and maintain confidential residency applications and associated documents.
• Communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program’s application process, and to distribute recruitment materials and interview decisions.
• Collaborates with the Program Director and selection committee on interview schedules.
• Assists in preparing the GME program budget and processes invoices and reimbursements for program related expenses.
• Completes all mandatory department, educational and hospital requirements
• Adheres to current Infection Control and Safety Standards
• Regular and prompt attendance
• Ability to work schedule as defined and overtime as required
• Related duties as assigned

Additional Information

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

Qualifications

• High School Diploma or equivalent and 5 years of related experience Required
• Bachelor's Degree may substitute for 4 years of the required experience Preferred
• Certification with the Training Administrators of Graduate Medical Education (TAGME) Upon Hire Preferred
• Comparable combination of education and experience may substitute for the above requirements.

Knowledge, Skills, and Abilities

• Problem Solving HighProblem Solving High
• Proficient in Microsoft Office applications. MediumProficient in Microsoft Office applications. Medium
• Shows initiative and works well independently and as a team mate HighShows initiative and works well independently and as a team mate High
• Ability to analyze, organize and prioritize work while meeting multiple deadlines. HighAbility to analyze, organize and prioritize work while meeting multiple deadlines. High
• Excellent interpersonal communication skills, organizational skills, and able to adapt to rapidly changing environment. HighExcellent interpersonal communication skills, organizational skills, and able to adapt to rapidly changing environment. High